Facilities Asset Coordinator

Socket.dev; New York (NY); On-site; USD 45,000 - 47,000; Full time

Job summary

Richmond University Medical Center is seeking an Administrative Supervisor to oversee daily Facilities Department operations in a day shift environment. You will manage records, coordinate vendors, and prepare leadership communications in a healthcare setting.

Required are 3–5 years in administrative supervision, plus an Associate degree. Experience in healthcare or facilities management is preferred, with strong MS Office skills and vendor coordination abilities.

Qualifications

• Minimum 3-5 years of administrative or office supervisory experience.
• Experience in a healthcare, hospital, facilities management, engineering, or maintenance environment preferred.
• Previous supervisory experience preferred.

Responsibilities

• Supervise and coordinate daily office operations within the Facilities Department.
• Ensure accurate recordkeeping of maintenance, repair, and compliance documentation.
• Prepare reports, presentations, and correspondence for department leadership.
• Monitor work order requests and ensure timely assignment and completion.
• Process purchase orders, invoices, and payment requests.
• Track expenditures and maintain financial records.
• Coordinate procurement of supplies, equipment, and contracted services.
• Serve as primary administrative contact for vendors and contractors.
• Maintain vendor contracts, insurance certificates, and service agreements.
• Coordinate department schedules, on-call rosters, and vacation calendars.
• Maintain employee records, certifications, and training documentation.

Skills

Office supervision

Recordkeeping

Vendor coordination

Communication

Education

Associate degree

Tools

Microsoft Office

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Day Shift - 7.5 Hours (United States of America)

• Supervise and coordinate daily office operations within the Facilities Department.
• Ensure accurate recordkeeping of maintenance, repair, and compliance documentation.
• Prepare reports, presentations, and correspondence for department leadership.
• Monitor work order requests and ensure timely assignment and completion.
• Process purchase orders, invoices, and payment requests.
• Track expenditures and maintain financial records.
• Coordinate procurement of supplies, equipment, and contracted services.
• Serve as primary administrative contact for vendors and contractors.
• Maintain vendor contracts, insurance certificates, and service agreements.
• Coordinate department schedules, on-call rosters, and vacation calendars.
• Maintain employee records, certifications, and training documentation.

Education

• Associate degree in Business Administration, Healthcare Administration, Facility Management, or related field preferred.

Experience

• Minimum 3-5 years of administrative or office supervisory experience.
• Experience in a healthcare, hospital, facilities management, engineering, or maintenance environment preferred.
• Previous supervisory experience preferred.

Physical Requirements

• Ability to sit, stand, walk, and use office equipment for extended periods.
• Ability to occasionally lift up to 20 pounds.
• Ability to travel throughout the hospital campus as needed.

Shift: M-F 8a-4p

Salary Range: $32.725/hr. -$34.287/hr.

Employment Non-Discrimination: Richmond University Medical Center is committed to equality of opportunity in all aspects of employment and provides full and equal employment opportunities to all employees and potential employees without regard to race, color, national origin, religion, gender identity, sex, sexual orientation, pregnancy, childbirth and related medical conditions and needs including lactation accommodations, physical or mental disability, age, immigration or citizenship status, veteran or active military status, genetic information, or any other legally protected status.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!