Assistant Facilities Manager

Newton-Wellesley Hospital; Newton (MA); On-site; USD 70,000 - 100,000; Full time

Job summary

Newton-Wellesley Hospital in Newton, MA is seeking a Facilities Manager to oversee day-to-day operations and maintenance of the hospital's building systems, ensuring a safe, compliant, and efficient environment.

You will supervise maintenance staff and coordinate repairs with contractors, monitor HVAC, electrical, plumbing, and safety equipment, and maintain records for regulatory inspections. The role also involves budgeting, procurement, and advancing energy efficiency initiatives.

Qualifications

• Experience in facilities management or maintenance (2–3 years)
• Healthcare setting experience preferred (1–2 years)
• Associate's degree in facilities management preferred; experience in lieu of degree accepted

Responsibilities

• Oversee day-to-day facility operations and maintenance to ensure safety, efficiency and regulatory compliance.
• Supervise maintenance staff and coordinate activities with contractors to meet schedules.
• Monitor building systems (HVAC, electrical, plumbing, safety equipment) for proper function.
• Maintain records of inspections, maintenance and repairs for regulatory purposes.
• Collaborate with hospital departments to address facility needs and resolve issues.
• Participate in facility inspections and audits to ensure a safe environment.
• Assist in budgeting and procurement of supplies and services for facilities operations.
• Support energy efficiency and sustainability initiatives.

Skills

Facility management

Project management

Budgeting

Communication

Regulatory compliance

Healthcare environment

Education

Associate's degree in facilities management

Job description

Summary

Responsible for supporting the day‑to‑day operations and maintenance of site facilities, ensuring a safe, efficient, and compliant environment. Assists in overseeing maintenance staff, coordinating repairs, and ensuring adherence to regulatory standards and facility guidelines.

Essential Functions

• Supports the management of facility operations, including maintenance, repairs, and safety compliance.
• Assists in coordinating the activities of maintenance staff and contractors for timely completion of tasks.
• Monitors facility systems, including HVAC, plumbing, electrical, and safety equipment, for proper functioning.
• Maintains records of inspections, maintenance, and repairs to ensure compliance with regulatory standards.
• Collaborates with hospital departments to address facility‑related needs and resolve issues.
• Participates in facility inspections and audits to ensure a safe and functional environment.
• Assists in budgeting and procurement of supplies and services for facility operations.
• Supports the implementation of energy efficiency and sustainability initiatives.

Education

Associate's degree facilities preferred.

Can this role accept experience in lieu of a degree? Yes.

Licenses and Credentials

—

Experience

Experience in facilities management or maintenance 2–3 years required and experience in a healthcare setting 1–2 years preferred.

Knowledge, Skills and Abilities

• Proficient knowledge of facility management principles, including maintenance and operations of building systems.
• Excellent organizational and project management skills to oversee multiple tasks and priorities effectively.
• Effective communication and interpersonal skills for collaboration with staff and contractors.
• Familiarity with health and safety regulations related to hospital operations.
• Proficiency in budget management and financial reporting related to facilities operations.
• Problem‑solving skills to address facility issues promptly and effectively.

Physical Requirements

• Standing Frequently (34-66%)
• Walking Frequently (34-66%)
• Sitting Occasionally (3-33%)
• Lifting Occasionally (3-33%) 35lbs+ (w/assisted device)
• Carrying Occasionally (3-33%) 35lbs+ (w/assisted device)
• Pushing Occasionally (3-33%)
• Pulling Occasionally (3-33%)
• Climbing Occasionally (3-33%)
• Balancing Frequently (34-66%)
• Stooping Occasionally (3-33%)
• Kneeling Occasionally (3-33%)
• Crouching Occasionally (3-33%)
• Crawling Occasionally (3-33%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Frequently (34-66%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Newton‑Wellesley Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.