Facilities Asset Coordinator

rumcsi; New York (NY); On-site; USD 45,000 - 47,000; Full time

Job summary

Richmond University Medical Center is seeking an experienced Facilities Office Supervisor for Day Shift. You will supervise daily operations, manage records, and coordinate procurement and vendor relationships within the Facilities Department.

The role requires 3–5 years of administrative leadership experience, ideally in healthcare or facilities management, with supervisory responsibilities preferred. Regular M-F, 8a-4p, on-site at the hospital campus.

Qualifications

• Minimum 3–5 years of administrative or office supervisory experience.
• Experience in a healthcare, hospital, facilities management, engineering, or maintenance environment preferred.
• Previous supervisory experience preferred.

Responsibilities

• Supervise and coordinate daily office operations within the Facilities Department.
• Ensure accurate recordkeeping of maintenance, repair, and compliance documentation.
• Prepare reports, presentations, and correspondence for department leadership.
• Monitor work order requests and ensure timely assignment and completion.
• Process purchase orders, invoices, and payment requests.
• Track expenditures and maintain financial records.
• Coordinate procurement of supplies, equipment, and contracted services.
• Serve as primary administrative contact for vendors and contractors.
• Maintain vendor contracts, insurance certificates, and service agreements.
• Coordinate department schedules, on-call rosters, and vacation calendars.
• Maintain employee records, certifications, and training documentation.

Skills

Office coordination

Recordkeeping

Report preparation

Vendor liaison

Education

Associate degree in Business Administration or related field

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Day Shift - 7.5 Hours (United States of America)

• Supervise and coordinate daily office operations within the Facilities Department.
• Ensure accurate recordkeeping of maintenance, repair, and compliance documentation.
• Prepare reports, presentations, and correspondence for department leadership.
• Monitor work order requests and ensure timely assignment and completion.
• Process purchase orders, invoices, and payment requests.
• Track expenditures and maintain financial records.
• Coordinate procurement of supplies, equipment, and contracted services.
• Serve as primary administrative contact for vendors and contractors.
• Maintain vendor contracts, insurance certificates, and service agreements.
• Coordinate department schedules, on-call rosters, and vacation calendars.
• Maintain employee records, certifications, and training documentation.

Education

Associate degree in Business Administration, Healthcare Administration, Facility Management, or related field preferred.

Experience

Minimum 3-5 years of administrative or office supervisory experience.

Experience in a healthcare, hospital, facilities management, engineering, or maintenance environment preferred.

Previous supervisory experience preferred.

Physical Requirements

Ability to sit, stand, walk, and use office equipment for extended periods.

Ability to occasionally lift up to 20 pounds.

Ability to travel throughout the hospital campus as needed.

Shift: M-F 8a-4p

Salary Range: $32.725/hr. -$34.287/hr.

Employment Non-Discrimination

Richmond University Medical Center is committed to equality of opportunity in all aspects of employment and provides full and equal employment opportunities to all employees and potential employees without regard to race, color, national origin, religion, gender identity, sex, sexual orientation, pregnancy, childbirth and related medical conditions and needs including lactation accommodations, physical or mental disability, age, immigration or citizenship status, veteran or active military status, genetic information, or any other legally protected status.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!