Facilities Asset Coordinator

LE001 Richmond Medical Center; United States; On-site; USD 44,000 - 47,000; Full time

Job summary

Richmond University Medical Center in the United States is seeking a Day Shift administrative supervisor to oversee daily office operations within the Facilities Department. You will maintain records for maintenance, repair, and compliance, and prepare reports for department leadership.

You will monitor work orders, process purchase orders and invoices, track expenditures, coordinate supplies and contracted services, and serve as the primary contact for vendors and contractors.

Qualifications

• Associate degree or higher preferred in Business Administration, Healthcare Administration, Facility Management, or related field.
• Minimum 3–5 years of administrative or office supervisory experience, ideally in a healthcare or facilities environment.

Responsibilities

• Supervise and coordinate daily office operations within the Facilities Department.
• Maintain accurate recordkeeping for maintenance, repair, and compliance documentation.
• Prepare reports, presentations, and correspondence for department leadership.
• Monitor work order requests and ensure timely assignment and completion.
• Process purchase orders, invoices, and payment requests; track expenditures.

Skills

Administrative experience

Supervisory experience

Office operations

Education

Associate degree

Job description

Day Shift - 7.5 Hours (United States of America)

Responsibilities

• Supervise and coordinate daily office operations within the Facilities Department.
• Ensure accurate recordkeeping of maintenance, repair, and compliance documentation.
• Prepare reports, presentations, and correspondence for department leadership.
• Monitor work order requests and ensure timely assignment and completion.
• Process purchase orders, invoices, and payment requests.
• Track expenditures and maintain financial records.
• Coordinate procurement of supplies, equipment, and contracted services.
• Serve as primary administrative contact for vendors and contractors.
• Maintain vendor contracts, insurance certificates, and service agreements.
• Coordinate department schedules, on-call rosters, and vacation calendars.
• Maintain employee records, certifications, and training documentation.

Education

• Associate degree in Business Administration, Healthcare Administration, Facility Management, or related field preferred.

Experience

• Minimum 3–5 years of administrative or office supervisory experience.
• Experience in a healthcare, hospital, facilities management, engineering, or maintenance environment preferred.
• Previous supervisory experience preferred.

Physical Requirements

• Ability to sit, stand, walk, and use office equipment for extended periods.
• Ability to occasionally lift up to 20 pounds.
• Ability to travel throughout the hospital campus as needed.

Shift

M-F 8a-4p

Salary Range

$32.725/hr. -$34.287/hr.

Employment Non-Discrimination

Richmond University Medical Center is committed to equality of opportunity in all aspects of employment and provides full and equal employment opportunities to all employees and potential employees without regard to race, color, national origin, religion, gender identity, sex, sexual orientation, pregnancy, childbirth and related medical conditions and needs including lactation accommodations, physical or mental disability, age, immigration or citizenship status, veteran or active military status, genetic information, or any other legally protected status.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! Our Mission We the staff of Human Resources are proud to share a long-standing tradition of excellence at Richmond University Medical Center. We uphold the mission by providing premier quality patient care through a full spectrum of emergent, acute, primary, behavioral health and educational services, and value the pride and integrity that motivate us to always be more, and always be better. We are committed to our mission and values because WE CARE! We are Welcoming, Energized, Compassionate, Advocates, Respectful and Excellent in our interaction with our patients, families, visitors and co-workers. WE CARE W We are welcoming and gracious toward each other, and toward all who come to receive our services. E Personnel are energized for quality, creativity, commitment and teamwork. C Compassion is the way we share deep concern and care toward each person. A Advocacy is our activity that promotes the rights and responsibilities of patients, families, and staff, in the hospital setting and in the community. R We show respect by recognizing the basic dignity of every person in all our interactions and in the formulation of policies and procedures. E Excellence is our way of demonstrating that we can always be more and always be better.