Facilities Asset & Operations Coordinator

rumcsi; New York (NY); On-site; USD 45,000 - 47,000; Full time

Job summary

Richmond University Medical Center is seeking an experienced Facilities Office Supervisor for Day Shift. You will supervise daily operations, manage records, and coordinate procurement and vendor relationships within the Facilities Department.

The role requires 3–5 years of administrative leadership experience, ideally in healthcare or facilities management, with supervisory responsibilities preferred. Regular M-F, 8a-4p, on-site at the hospital campus.

Qualifications

• Minimum 3–5 years of administrative or office supervisory experience.
• Experience in a healthcare, hospital, facilities management, engineering, or maintenance environment preferred.
• Previous supervisory experience preferred.

Responsibilities

• Supervise and coordinate daily office operations within the Facilities Department.
• Ensure accurate recordkeeping of maintenance, repair, and compliance documentation.
• Prepare reports, presentations, and correspondence for department leadership.
• Monitor work order requests and ensure timely assignment and completion.
• Process purchase orders, invoices, and payment requests.
• Track expenditures and maintain financial records.
• Coordinate procurement of supplies, equipment, and contracted services.
• Serve as primary administrative contact for vendors and contractors.
• Maintain vendor contracts, insurance certificates, and service agreements.
• Coordinate department schedules, on-call rosters, and vacation calendars.
• Maintain employee records, certifications, and training documentation.

Skills

Office coordination

Recordkeeping

Report preparation

Vendor liaison

Education

Associate degree in Business Administration or related field

Job description

Richmond University Medical Center is seeking an experienced Facilities Office Supervisor for Day Shift. You will supervise daily operations, manage records, and coordinate procurement and vendor relationships within the Facilities Department.

The role requires 3–5 years of administrative leadership experience, ideally in healthcare or facilities management, with supervisory responsibilities preferred. Regular M-F, 8a-4p, on-site at the hospital campus.