Mgr Facilities (Job ID: 26164)

Hesni; Chicago (IL); On-site; USD 62,804 - 91,142; Full time

Job summary

Hesni is seeking a Facilities Manager to support the Director of Facilities Management in daily operations and maintenance of hospital buildings and supporting systems. The role oversees contracted services, budget reporting, and coordination with clinical and administrative departments to ensure safety and quality.

Strong vendor management and CMMS skills are essential. Responsibilities include managing maintenance programs, regulatory documentation, and providing regular reports.

Qualifications

• Minimum 3 years in facilities management, construction trades, or related field.
• Experience in vendor contract management.
• Experience managing and maintaining a CMMS.
• Proficient in MS Word and MS Excel.

Responsibilities

• Manages contracted facilities services including building systems and clinical engineering.
• Oversees CMMS data quality and reporting of KPIs to leadership.
• Administers facility permits and regulatory documentation.
• Maintains hospital Facility Information System with floor plans, warranties, and capital plans.
• Supports budgeting and monthly variance analyses for facilities services.
• Liaises with Hospital and Academic Departments to address campus issues.
• Supports records for TJC, IDPH, OSHA and other authorities.
• Performs regular rounds and safety inspections of facilities and projects.
• Implements preventive and predictive maintenance strategies.
• Prepares financial and operational reports for accountability.
• Negotiates and reviews vendor service contracts.

Skills

MS Word

MS Excel

Written & oral communication

Problem solving

Customer service

Analytical thinking

Education

High school diploma or equivalent

College degree (preferred)

Tools

CMMS

Job description

Work Type:

Full Time (Total FTE between 0.9 and 1.0)

Shift:

Shift 1

Work Schedule:

8 Hr (7:00:00 AM - 3:00:00 PM)

Pay Range:

$45.59 - $66.16 per hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.

Summary:

The Facilities Manager supports the Director, Facilities Management in the administration of the program to manage the day-to-day facility operations and maintenance of the buildings and the various mechanical, electrical, plumbing and utility systems which support it. The Facilities Manager will also support management and administration of related facilities services, including but not limited to parking & transportation and clinical engineering. The Facilities Manager will directly oversee contracted operations in the assigned service areas; ensuring that contracted vendors deliver on contract requirement and provide for a great patient and staff experience. This position will be responsible for annual budgets and monthly variance comments as it relates to these service lines and ensuring that these services meet or exceed expectations in their service delivery. Coordinates minor construction and renovation programs. Must possess positive customer service skills and problem-solving ability.

Required Job Qualifications:

• At least 3 years of experience in facilities management, construction trades or related field
• High school graduation or equivalent
• Experience in vendor contract management
• Experience managing and maintaining a CMMS.
• Must be proficient in MS Word and MS Excel .
• Must demonstrate excellent written and oral communication skills.
• Ability to analyze problems and adopt an effective course of action
• Demonstrated experience dealing with customer service issues.

Preferred Job Qualifications:

• 5 to 7 years of experience in facilities management, construction trades or related field.
• Experience working in healthcare facilities management or related field.
• Management experience.
• College degree

Physical Demands:

While performing the duties of this job, the associate is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee is occasionally required to walk, sit, climb or balance, and talk or hear. The employee must frequently lift and/or move up to 50 pounds.

Competencies:

Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Responsibilities:

1. Manages the contracted services for facilities; these may include system service agreements such as building automation, pneumatic tube system, overhead paging system, infant abduction security, door access controls, parking & transportation and clinical engineering.
2. Manages the Computerized Maintenance Management System (CMMS) and implements various measures to control and clean data, making improvements to extract and report key performance indicators for key leader understanding.
3. Manages the facilities related permit program ensuring that internal & external permit activities are completed timely, and permits & fees are paid on time.
4. Manages the hospital “Facility Information System” to ensure timely accessibility and updates to information such as floor plans, warranties, permit inventories, capital plans, regulatory documentation and other critical facility management information.
5. Supports the Director, Facilities Management in managing the maintenance and operations contracted service.
6. Acts as liaison with Hospital and Academic Departments for campus wide issues.
7. Supports the organization, audit and administration of all required records for TJC, IDPH, OSHA and other Authorities Having Jurisdiction.
8. Performs regular rounding and inspection of all facilities and on-going projects to ensure safety, compliance and quality.
9. In close support of the Department Director, implements preventive and predictive maintenance strategies and practices
10. Provides regular financial and operations reports to demonstrate fiscal and quality accountability.
11. Responsible for outside vendor contract negotiation and review of miscellaneous facilities related service contracts
12. Reviews monthly financial statements, prepares budgets, and responds to monthly budget variances related facilities management.
13. Responds to facilities emergencies at all hours with poise and problem-solving nature – working quickly to solve problems.
14. Acts as liaison to Safety, Security, EVS and Food & Nutrition Services.
15. Acts as liaison to Finance Department. Prepares check request, purchase orders and other documents as needed to execute on service contracts for facilities.
16. Responsible for hiring, training, developing, counseling, as well as evaluating and managing the performance of direct reports.
17. Other duties as assigned

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Contact Information

Manager of Facilities