Facilities & Administrative Coordinator

Greystar Worldwide, LLC; New York (NY); On-site; USD 41,000 - 44,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Life & disability coverage

Paid time off

Job summary

Greystar Worldwide, LLC seeks an Office Administrator to provide administrative and clerical support to a department. You will ensure facilities are maintained, greet visitors, manage calendars, and liaise with vendors to keep the office running smoothly.

The role includes handling calls, preparing documents, and assisting with HR and financial reports as assigned. This is an onsite position with competitive benefits and growth opportunities within Greystar’s property operations.

Qualifications

• Maintains office facilities and supports administrative tasks.
• Keeps calendar and meeting room scheduling organized.
• Assists visitors and answers inquiries to ensure a positive experience.
• Manages office supply inventory and vendor relations.

Responsibilities

• Maintain facilities and office systems; contact vendors as needed.
• Keep permits current for property as applicable.
• Greet visitors and guide them to meet colleagues.
• Manage calendars, schedules, and room bookings.
• Order supplies within budget; coordinate with vendors.

Skills

Office administration

Customer service

Communication

Scheduling

Education

High school diploma or GED

Tools

Microsoft Office

G Suite

Phone systems

Job description

Greystar Worldwide, LLC seeks an Office Administrator to provide administrative and clerical support to a department. You will ensure facilities are maintained, greet visitors, manage calendars, and liaise with vendors to keep the office running smoothly.

The role includes handling calls, preparing documents, and assisting with HR and financial reports as assigned. This is an onsite position with competitive benefits and growth opportunities within Greystar’s property operations.