Administrative & Facilities Coordinator

Greystar; New York, Northern (NY, KY); Hybrid; USD 62,000 - 68,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision

Paid Time Off

401(k) Matching

Job summary

Greystar, The Arch 108 in Brooklyn, NY, is seeking an Administrative Administrator to provide administrative and clerical support to a department or team. The role includes ensuring office facilities and systems are functioning, greeting visitors, managing calendars, and handling invoices and communications.

The ideal candidate will assist with document preparation, mail handling, and coordination of meetings and events, while supporting HR and financial reporting tasks as needed.

Qualifications

• Administrative and clerical support experience.
• Calendar management and meeting coordination.
• Vendor liaison and invoice processing.

Responsibilities

• Ensure facilities and office systems are functioning (phones, internet, alarms, HVAC).
• Greet visitors and provide directions and assistance as needed.
• Maintain calendars, schedule meetings, and manage room bookings.
• Process invoices, purchase orders, and vendor payments; track transactions.
• Prepare documents, letters, and presentations; handle mail and deliveries.
• Support HR, financial, and administrative reporting as required.

Job description

Greystar, The Arch 108 in Brooklyn, NY, is seeking an Administrative Administrator to provide administrative and clerical support to a department or team. The role includes ensuring office facilities and systems are functioning, greeting visitors, managing calendars, and handling invoices and communications.

The ideal candidate will assist with document preparation, mail handling, and coordination of meetings and events, while supporting HR and financial reporting tasks as needed.