Administrative Administrator - The Arch 108

Greystar Worldwide, LLC; New York (NY); On-site; USD 41,000 - 44,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Life & disability coverage

Paid time off

Job summary

Greystar Worldwide, LLC seeks an Office Administrator to provide administrative and clerical support to a department. You will ensure facilities are maintained, greet visitors, manage calendars, and liaise with vendors to keep the office running smoothly.

The role includes handling calls, preparing documents, and assisting with HR and financial reports as assigned. This is an onsite position with competitive benefits and growth opportunities within Greystar’s property operations.

Qualifications

• Maintains office facilities and supports administrative tasks.
• Keeps calendar and meeting room scheduling organized.
• Assists visitors and answers inquiries to ensure a positive experience.
• Manages office supply inventory and vendor relations.

Responsibilities

• Maintain facilities and office systems; contact vendors as needed.
• Keep permits current for property as applicable.
• Greet visitors and guide them to meet colleagues.
• Manage calendars, schedules, and room bookings.
• Order supplies within budget; coordinate with vendors.

Skills

Office administration

Customer service

Communication

Scheduling

Education

High school diploma or GED

Tools

Microsoft Office

G Suite

Phone systems

Job description

ABOUT GREYSTAR

Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $350 billion of real estate in more than 260 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, managing over one million units/beds globally. Across its platforms, Greystar has nearly $79 billion of assets under management, including over $34 billion of development assets and over $36.5 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit www.greystar.com.

JOB DESCRIPTION SUMMARY

Performs various tasks and activities to provide administrative, and clerical support to a department(s) and/or group of team members and managers.

JOB DESCRIPTION

Team Member may be responsible for any combination of duties listed below:

• Ensures that the property facilities are in working condition, including office equipment, telephone and voice mail systems, fax machines, gates, internet, alarm system, temperature, A/C or heat, lighting, and other office systems, by contacting vendors, contractors, building management, and other service providers as needed.

• Maintains current city permits (alarm, pool, spa, boiler, hazmat recycling) for propert(ies).

• Greets and welcomes visitors, guests, and visiting team members to the office and provides for their comfort by offering refreshments, directing them to appropriate meeting rooms and offices, and answering questions about the facilities, transportation, or other business arrangements.

• Maintains calendars for meetings, events, and other appointments, schedules appropriate meeting rooms/locations and time, and resolves scheduling and other conflicts as necessary to ensure effective use of time and resources.

• Establishes and monitors the inventory of office supplies and equipment, orders supplies as needed and within the established budget and approval process, and acts as liaison between the Company and vendors for repair, lease renewal, equipment maintenance, or issues with supplies, invoices, and billing.

• Answers incoming telephone calls, directs callers to appropriate team members or responds to caller questions and needs, takes and delivers complete messages in a timely fashion, and follows up as needed to achieve customer satisfaction.

• Prepares documents, letters, presentations, and other communication materials for internal distribution, types and spell-checks documents, creates graphs and other displays, complies with document retention policies, and acts as liaison for questions related to communication.

• Handles incoming and outgoing mail and deliveries, including maintaining the postage meters and shipping supplies, ensuring timely distribution of incoming mail, screening and sorting priority from non-priority items as directed, and preparing overnight and special mail delivery packages.

• Receives, verifies, approves, and processes invoices, purchase orders, and other bills to be paid, tracks and maintains records of all transactions, purchases, orders, receipts, and statements, and ensures all vendors are in compliance and are approved.

• Ensures that the reception area, conference rooms, break rooms, and other common areas are clean and free of litter and trash, stocks the mini refrigerators with a variety of beverages, and straightens up furniture and accessories to maintain an attractive, clean, and appealing appearance.

• Completes various human resources, financial, administrative, and other reports and analysis, and performs other duties as assigned or as necessary.

The hourly range for this position is $30.00 - $32.69.

Additional Compensation

Many factors go into determining employee pay within the posted range including business requirements, prior experience, current skills and geographical location.

• Corporate Positions:Inaddition to the base salary, this role may be eligible to participateina quarterly or annual bonus program based onindividual and company performance.

• Onsite Property Positions:Inaddition to the base salary, this role may be eligible to participatein weekly, monthly, and/or quarterly bonus programs.

Robust Benefits Offered*:

• Competitive Medical, Dental, Vision, and Disability & Lifeinsurance benefits. Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.

• Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 11 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.

• For onsite team members, onsite housing discount at Greystar-managed communities are available subject to discount and unit availability.

• 6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).

• 401(k) with Company Match up to 6% of pay after 6 months of service.

• Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).

• Employee Assistance Program.

• Critical Illness, Accident, HospitalIndemnity, PetInsurance and Legal Plans.

• Charitable giving program and benefits.

*Benefits offered for full-time employees. For Union and Prevailing Wage roles, compensation and benefits may vary from the listedinformation above due to Collective Bargaining Agreements and/or local governing authority.

Greystar will consider for employment qualified applicants with arrest and conviction records.

Greystar is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, military or veteran status, or any other characteristic protected by applicable law.

Important Notice: Greystar will never request your banking details or other sensitive personal information during the interview process. Greystar does not conduct any interviews via text or messaging, and all communication will come from official Greystar email addresses (@greystar.com). If you receive suspicious requests, please report them immediately to [e-mail].