Facilities Administrative Coordinator

MedStar Health’s Washington Hospital Center; Baltimore (MD); On-site; USD 28,000 - 50,000; Full time

Job summary

MedStar Health’s Washington Hospital Center is seeking an Administrative Assistant to support the daily operations of a fast-paced facility management department. You will be a key partner to leadership and staff—managing communications, coordinating schedules, and ensuring the seamless flow of information across teams.

This role offers variety, initiative, and a collaborative, service-focused environment, with a hiring range typical for hospital admin roles in the area.

Qualifications

• High School Diploma or GED required.
• Knowledge of medical terminology required.
• 2+ years clerical/office experience required.

Responsibilities

• Serve as central point of contact for the department and staff.
• Coordinate calendar management, travel, and meetings.
• Prepare confidential documents with accuracy and professionalism.
• Maintain organized records and data tracking for reporting.
• Support payroll, personnel documentation, and admin processes.
• Coordinate meetings, seminars, events, and follow-up documentation.
• Monitor office operations, supplies, and vendor coordination.
• Assist with data entry, reporting, and basic financial tracking.

Skills

Transcription

Verbal communication

Written communication

Word processing

Spreadsheet

Education

High School Diploma or GED

Administrative/secretarial training (preferred)

Business courses (preferred)

Tools

MS Office (Word, Excel, PowerPoint)

Windows OS

Job description

MedStar Health’s Washington Hospital Center is seeking an Administrative Assistant to support the daily operations of a fast-paced facility management department. You will be a key partner to leadership and staff—managing communications, coordinating schedules, and ensuring the seamless flow of information across teams.

This role offers variety, initiative, and a collaborative, service-focused environment, with a hiring range typical for hospital admin roles in the area.