Facilities Administrative Assistant|Scheduling & Operations

MedStar Health; Baltimore (MD); On-site; USD 28,000 - 50,000; Full time

Job summary

MedStar Health in Baltimore, MD seeks an organized Administrative Assistant to support the daily operations of a fast-paced facility management department. You will partner with leadership and staff, manage communications, coordinate schedules, and ensure smooth information flow across teams.

This role suits someone who enjoys variety, takes initiative, and thrives in a collaborative, service-focused environment.

Qualifications

• High School Diploma or GED required.
• 2+ years clerical office experience required.
• Knowledge of medical terminology required; medical setting preferred.

Responsibilities

• Serve as central point of contact for department and manage calls/inquiries.
• Coordinate daily administrative operations including calendar management and travel arrangements.
• Prepare correspondence, reports, and confidential documents with high accuracy.
• Maintain organized records, filing systems, and data tracking for reporting and efficiency.
• Support payroll, personnel documentation, and general admin processes.
• Coordinate meetings, seminars, and events and handle logistics and follow-up.
• Monitor office operations, supplies, equipment, and vendor coordination.
• Assist with data entry, reporting, and basic financial tracking such as expense reconciliation and invoices.
• Partner across departments to support workflow coordination and service excellence.

Skills

Transcription skills

Office software

Verbal & written communication

Education

High School Diploma or GED

Secretarial/administrative training

Tools

Microsoft Office

Job description

MedStar Health in Baltimore, MD seeks an organized Administrative Assistant to support the daily operations of a fast-paced facility management department. You will partner with leadership and staff, manage communications, coordinate schedules, and ensure smooth information flow across teams.

This role suits someone who enjoys variety, takes initiative, and thrives in a collaborative, service-focused environment.