Facilities Administration & Planning Coordinator

UNA Center for Learning and Professional Development; United States Virgin Islands; On-site; USD 26,000 - 32,947; Full time

Job summary

University of North Alabama seeks an Administrative Assistant in Facilities Administration & Planning to support the department, from front desk to processing work orders, budgeting, and scheduling.

Responsibilities include handling phone and emails, coordinating room reservations, maintaining calendars, assisting with student employees, and generating monthly and annual reports. The role requires a high school diploma; some college preferred; 1–2 years experience.

Qualifications

• High school diploma or equivalent required.
• Some college education preferred.
• One to two years of related experience is required.

Responsibilities

• Provide clerical and administrative support for the department by answering phones, routing emails, greeting guests, routing department mail, and managing department calendars, and room reservations.
• Assist in managing front desk operations and in resolving day-to-day issues called to the attention of the department.
• Assist with training and management of student employees.
• Receive, log, and track maintenance requests using Limble.
• Coordinate, maintain vehicle registrations, licenses and maintenance records.
• Assist with vehicle reservations.
• Drafting correspondence, managing filing systems, and entering data into university databases.
• Administer distribution of gasoline to motor pool vehicles.
• Maintain facilities email account and department calendar.
• Assist with department events and meetings.
• Maintain stock of office supplies, managing departmental budgets/purchasing cards, and tracking equipment.
• Serving as a primary point of contact between faculty, students, staff, and campus visitors.
• Schedule training room through campus room reservation software, currently Mazevo.
• Perform all other duties as assigned.
• Receive, log, and track maintenance requests using Limble.
• Assist with work order communication.
• Serve as a backup for shipping and receiving.

Education

High school diploma/equivalent

Job description

University of North Alabama seeks an Administrative Assistant in Facilities Administration & Planning to support the department, from front desk to processing work orders, budgeting, and scheduling.

Responsibilities include handling phone and emails, coordinating room reservations, maintaining calendars, assisting with student employees, and generating monthly and annual reports. The role requires a high school diploma; some college preferred; 1–2 years experience.