Administrative & Operations Coordinator

The University of Alabama; Tuscaloosa (AL); Hybrid; USD 25,000 - 30,000; Full time

Job summary

The University of Alabama is seeking an Administrative Assistant II to support the Student Financial Aid & Scholarship unit in Tuscaloosa. You will handle reception, routing calls, sending communications, and maintaining files, while assisting with data entry and basic budget reconciliation.

The role requires strong organizational and communication skills, with experience in standard office software and Adobe tools. A hybrid work arrangement is available per university policy.

Qualifications

• High school diploma or GED and two years of administrative experience, or an associate’s degree or higher.
• Experience with word processing, spreadsheets, and database management programs.
• Familiarity with Adobe InDesign and Photoshop.

Responsibilities

• Provide administrative support for unit operations and act as office liaison/receptionist.
• Receive and route phone calls, emails, and guests; maintain files and enter data.
• Draft and send communications on supervisor/department staff behalf; reconcile budget-related purchases.

Skills

Administrative experience

Organizational skills

Communication skills

Education

High school diploma or GED

Associate’s degree or higher

Tools

Microsoft Office

Adobe InDesign

Adobe Photoshop

Job description

The University of Alabama is seeking an Administrative Assistant II to support the Student Financial Aid & Scholarship unit in Tuscaloosa. You will handle reception, routing calls, sending communications, and maintaining files, while assisting with data entry and basic budget reconciliation.

The role requires strong organizational and communication skills, with experience in standard office software and Adobe tools. A hybrid work arrangement is available per university policy.