University Administrative Lead & Operations

University of North Alabama; Florence (AL); On-site; USD 38,000 - 52,000; Full time

Job summary

The University of North Alabama in Florence, AL seeks a skilled administrative professional to provide secretarial and executive support to department leadership and staff. You will manage schedules, meetings, and communications while ensuring efficient office operations.

Responsibilities include budgeting, purchasing, records management, and supervising student staff. Strong communication, organization, and proficiency in MS Word/Excel are essential; a high school diploma is required, with a

Qualifications

• High school diploma or equivalent required; bachelor’s degree preferred.
• Two years of related administrative experience required.
• Strong communication and customer-service orientation.

Responsibilities

• Greet visitors and handle incoming calls with a professional manner to make a good first impression.
• Act as primary administrative support for department leadership, managing schedules and high-level coordination.
• Respond to public questions and direct inquiries to staff when appropriate.
• Assemble and prepare materials for meetings, including agendas and minutes.
• Attend meetings and prepare, distribute, record, and maintain action items.
• Create and maintain electronic records and reports.
• Manage the office and assist with satellite offices.
• Supervise student staff in office responsibilities.

Skills

Communication

Office administration

Writing

Time management

Budget awareness

Supervising student staff

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

MS Word

MS Excel

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Job description

The University of North Alabama in Florence, AL seeks a skilled administrative professional to provide secretarial and executive support to department leadership and staff. You will manage schedules, meetings, and communications while ensuring efficient office operations.

Responsibilities include budgeting, purchasing, records management, and supervising student staff. Strong communication, organization, and proficiency in MS Word/Excel are essential; a high school diploma is required, with a