Facilities Systems & Contracts Manager

University of West Alabama; Livingston (AL); On-site; USD 70,000 - 95,000; Full time

Job summary

The University of West Alabama is seeking a Manager of Facilities Administration & Systems to oversee administrative, contractual, information systems, reporting, and facility planning functions. The role coordinates construction and service contracts, maintains facility records, administers CMMS and FCA, and supports projects from planning to closeout.

This position serves as the central point for accurate records related to facility conditions, maintenance, capital projects, contracts, work

Qualifications

• Associate’s or bachelor’s degree in construction management, business administration, facilities management, engineering technology, public administration, or a related field; equivalent relevant experience may be considered.
• Experience maintaining detailed records, databases, spreadsheets, or management information systems.
• Proficiency with Microsoft Office applications, particularly Excel, Word, Outlook, and related business software.
• Strong organizational skills with the ability to manage multiple projects, deadlines, and documentation requirements simultaneously.

Responsibilities

• Provide administrative support for capital construction, renovation, repair, and maintenance projects.
• Track submittals, RFIs, change proposals, punch-list items, warranties, manuals, as-built drawings, and closeout documents.
• Assist with reviewing contractor payment documentation and verifying records prior to routing for approval.
• Maintain project records from initiation through final completion and warranty periods.

Skills

Communication skills

Organizational skills

MS Office proficiency

Attention to detail

Multitasking

Education

Bachelor's or Associate degree in related field

Tools

CMMS

FCA

Excel

Job description

The University of West Alabama is seeking a Manager of Facilities Administration & Systems to oversee administrative, contractual, information systems, reporting, and facility planning functions. The role coordinates construction and service contracts, maintains facility records, administers CMMS and FCA, and supports projects from planning to closeout.

This position serves as the central point for accurate records related to facility conditions, maintenance, capital projects, contracts, work