Academic Admin Assistant: Scheduling & Budgeting

VetJobs; Huntsville (AL); On-site; USD 30,000 - 45,000; Full time

Job summary

The University of Alabama is seeking a Staff Assistant to provide administrative and secretarial support for the Department of Curriculum and Instruction and the Division of Human Sciences in Huntsville, AL. The role covers class scheduling, hiring support, budgeting, and office management across both units.

Responsibilities include managing communications, processing contracts and travel, and coordinating departmental events.

Qualifications

• High school education or equivalent required.
• 1-3 years of full-time verifiable secretarial or administrative work experience.
• Proficient with Microsoft Office Suite, particularly Excel.
• Strong people skills and excellent written and oral communication skills.
• Must be able to work on campus; not typically eligible for remote work.

Responsibilities

• Serves as initial point of contact for students, faculty, staff, and other stakeholders.
• Provides administrative and clerical support for the chair and director and faculty in all departmental activities.
• Familiar with departmental, college, and university policies; provides guidance on policies and procedures.
• Composes, proofs, edits, and prepares correspondence and reports; manages databases as needed.
• Performs other tasks and participates in departmental projects as assigned.
• Enters detailed class and instructor information into the scheduling system each semester.
• Prepares semesterly part-time instructor payment contracts and ePAFs.
• Monitors and reconciles department budget and prepares year-end projection reports monthly.
• Reconciles department P-card(s) monthly and prepares Professional Services contracts.
• Assists with travel arrangements and post-travel reimbursements for faculty.

Skills

Microsoft Office

Excel

People skills

Written & verbal communication

Education

High school diploma or GED

Bachelor's degree

Tools

Banner/Oracle

Google Workspace

Graphic design

Adobe Acrobat Pro

Canva

Job description

The University of Alabama is seeking a Staff Assistant to provide administrative and secretarial support for the Department of Curriculum and Instruction and the Division of Human Sciences in Huntsville, AL. The role covers class scheduling, hiring support, budgeting, and office management across both units.

Responsibilities include managing communications, processing contracts and travel, and coordinating departmental events.