Facilities Operations & Systems Manager

University of West Alabama (UWA); Livingston (AL); On-site; USD 70,000 - 95,000; Full time

Job summary

University of West Alabama is seeking a Manager of Facilities Administration & Systems to oversee administrative, contractual, information systems, reporting, and facility planning functions supporting facilities, maintenance, and construction operations. The role coordinates contracts, CMMS data, FCA program, and project documentation to ensure accurate records and timely reporting.

Responsibilities include developing dashboards, maintaining records, supporting budgets and capital planning, and

Qualifications

• Associate’s or bachelor’s degree in construction management, business administration, facilities management, engineering technology, public administration, or a related field; equivalent relevant experience may be considered.
• Experience maintaining detailed records, databases, spreadsheets, or management information systems.
• Proficiency with Microsoft Office applications, particularly Excel, Word, Outlook, and related business software.
• Strong organizational skills with the ability to manage multiple projects, deadlines, and documentation requirements simultaneously.

Responsibilities

• Provide administrative support for capital construction, renovation, repair, and maintenance projects.
• Track submittals, RFIs, change proposals, punch-list items, warranties, O&M manuals, as-built drawings, and closeout documents.
• Assist with reviewing contractor payment documentation and verifying required supporting records prior to routing for approval.
• Maintain project records from project initiation through final completion and warranty periods.
• Coordinate the administrative processing of construction, renovation, maintenance, and professional services contracts.
• Develop dashboards, spreadsheets, summaries, and other management reports to communicate facility needs and project status.
• Assist with preparation of annual budgets and capital improvement requests.

Skills

Written communication

Verbal communication

Attention to detail

Organizational skills

Document control

Analytical ability

Multitasking

Education

Bachelor's or Associate degree in a relevant field

Tools

CMMS

Excel

Word / Outlook

Job description

University of West Alabama is seeking a Manager of Facilities Administration & Systems to oversee administrative, contractual, information systems, reporting, and facility planning functions supporting facilities, maintenance, and construction operations. The role coordinates contracts, CMMS data, FCA program, and project documentation to ensure accurate records and timely reporting.

Responsibilities include developing dashboards, maintaining records, supporting budgets and capital planning, and