Administrative Assistant, Facilities Administration & Planning

UNA Center for Learning and Professional Development

United States Virgin Islands

On-site

USD 26,000 - 32,947

Full time

14 days+

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Job summary

University of North Alabama seeks an Administrative Assistant in Facilities Administration & Planning to support the department, from front desk to processing work orders, budgeting, and scheduling.

Responsibilities include handling phone and emails, coordinating room reservations, maintaining calendars, assisting with student employees, and generating monthly and annual reports. The role requires a high school diploma; some college preferred; 1–2 years experience.

Qualifications

High school diploma or equivalent required.
Some college education preferred.
One to two years of related experience is required.

Responsibilities

Provide clerical and administrative support for the department by answering phones, routing emails, greeting guests, routing department mail, and managing department calendars, and room reservations.
Assist in managing front desk operations and in resolving day-to-day issues called to the attention of the department.
Assist with training and management of student employees.
Receive, log, and track maintenance requests using Limble.
Coordinate, maintain vehicle registrations, licenses and maintenance records.
Assist with vehicle reservations.
Drafting correspondence, managing filing systems, and entering data into university databases.
Administer distribution of gasoline to motor pool vehicles.
Maintain facilities email account and department calendar.
Assist with department events and meetings.
Maintain stock of office supplies, managing departmental budgets/purchasing cards, and tracking equipment.
Serving as a primary point of contact between faculty, students, staff, and campus visitors.
Schedule training room through campus room reservation software, currently Mazevo.
Perform all other duties as assigned.
Receive, log, and track maintenance requests using Limble.
Assist with work order communication.
Serve as a backup for shipping and receiving.

Education

High school diploma/equivalent

Job description

Administrative Assistant, Facilities Administration & Planning

Salary: $26,000.00 - $32,947.20 Annually

Location: Florence, Alabama

Job Type: Staff

Division: Business & Financial Affairs

Department: Facilities Administration & Planning

Opening Date: 07/23/2026

FLSA: Non-Exempt

Accident Coverage – Symetra

Yes, some but no degree.

No experience.

Job openings are posted for a minimum of seven days. This job may be removed from posting boards and filled any time after the minimum posting period has ended. The posted salary and/or position title may be adjusted dependent on the successful candidate’s education, experience, and unique qualifications as they relate to the position. Sponsorship is not available for any staff positions and unless otherwise indicated within the posting information is not available for most faculty positions.

Description

This position is responsible for providing support to the entire department of facilities administration and planning, including the executive director, director, and department heads of maintenance, environmental services, and grounds maintenance. Responsibilities include processing all campus work order requests, correspondence, front desk monitoring, and monthly/annual reports. Sponsorship is not available for this position.

Essential Job Duties

Provide clerical and adminsitrative support for the department by answering phones, routing emails, greeting guests, routing department mail, and managing department calendars, and room reservations;
Assist in managing front desk operations and in resolving day-to-day issues called to the attention of the department;
Assist with training and management of student employees;
Receive, log, and track maintenance requests using Limble;
Coordinate, maintain vehicle registrations, license and maintenance records;
Assist with vehicle reservations;
Drafting correspondence, managing filing systems, and entering data into university databases;
Administer distribution of gasoline to motor pool vehicles;
Maintain facilities email account and department calendar;
Assist with department events and meetings;
Maintain stock of office supplies, managing departmental budgets/purchasing cards, and tracking equipment;
Serving as a primary point of contact between faculty, students, staff, and campus visitors;
Schedule training room through campus room reservation software, currently Mazevo;
Perform all other duties as assigned;

Additional Duties

Receive, log, and track maintenance requests using Limble;
Assist with work order communication.
Serve as a backup for shipping and receiving.

Minimum Qualifications

High school diploma/equivalent is required;
Some college education is preferred;
One to two years of related experience is required.

Licenses, Certifications, Or Registrations

None

Special Instructions to Applicants

Applicants must upload a cover letter and resume and provide contact information for at least three professional references at the time of application. For questions, please email employment@una.edu or call 256.765.4291 and select option #2. Selecting an option other than #2 will result in a delayed response.

UNA is an equal opportunity employer. We seek a wide range of applicants for our positions so that our core values will be affirmed.

Staff Benefit Summary

For more details regarding each benefit listed below, please visit the HR website at https://www.una.edu/humanresources/benefits or click on the links below. The benefits premiums listed below are effective March 1, 2026.

Health Insurance

UNA has a fully-insured group health insurance program with Blue Cross/Blue Shield of Alabama, which includes medical, prescription drug, vision, psychiatric, and substance abuse benefits for full-time university employees, and their eligible dependents. The University covers the full individual premium for eligible employees.

Blue Cross Blue Shield of Alabama Health/Vision/RX – Monthly Premiums

Tier Employee Cost UNA Cost Total Premium

Employee $0.00 $728.36 $728.36
+Child(ren) $423.42 $778.36 $1,201.78
+Spouse $678.36 $778.36 $1,456.72
+Spouse & Child(ren) $786.88 $778.36 $1,565.24

Dental Insurance

UNA also provides dental coverage through Blue Cross/Blue Shield of Alabama. The University covers the full individual premium for eligible employees.

Blue Cross Blue Shield of Alabama Dental – Monthly Premiums

Tier Employee Cost UNA Cost Total Premium

Employee $0.00 $29.61 $29.61
Family $39.07 $29.61 $68.68

Life Insurance

UNA provides all eligible employees with basic life insurance at no cost to the employee. The basic life coverage level is 1.5 times the covered employee's annual base salary with a maximum benefit of $400,000. Included with your basic life coverage is Accidental Death and Dismemberment coverage at 3 times the covered employee’s annual salary. The provider for this coverage is Symetra. As a member of the Teachers' Retirement System of Alabama (TRS), eligible employees have life benefits available through the TRS. Also, for eligible active employees, a death benefit of the payment of accrued sick leave is paid to the employee's beneficiary by the University.

Long-Term Disability Insurance

This coverage provides benefits after a 90-day period of disability. The monthly benefit is 60% of the covered employee’s monthly base salary not to exceed $10,000 per month. The cost for this benefit is paid in full by the University for eligible employees and the provider for this coverage is Symetra.

Retirement Plans

The Teachers’ Retirement System of Alabama (TRS) is a defined benefit plan in which participation is mandatory for eligible employees. Eligible employees are categorized by the TRS as Tier I or Tier II members.

Rates

Rates below are effective as of October 1, 2025

Tier I – Employee contribution rate is 7.5% for regular employees and 8.5% for law enforcement employees.
Tier II – Employee contribution rate is 6.2% for regular employees and 7.0% for law enforcement employees.

Voluntary TIAA-Cref 403(b) Plan – this retirement plan is a voluntary, supplemental, deferred compensation plan.

Voluntary RSA-1 457 Plan – this plan is a voluntary, supplemental, deferred compensation plan offered by the Retirement Systems of Alabama.

Supplemental (Voluntary) Benefits

The University provide a $6.00 per month credit to eligible employees to offset the cost(s) for supplemental, voluntary benefits. All full-time regular employees are eligible for this benefit on the first day of the month following the completion of 90 days of employment.

Flexible Spending Accounts – HealthEquity
Cancer Insurance – Allstate
Short-Term Disability Insurance – Fort Dearborn Life
Life Insurance – Symetra
Accident Coverage – Symetra
Critical Illness Insurance – Symetra
Hospital Indemnity Coverage – Symetra
Vision Insurance – Vision Blue by VSP
Air Evac Lifeteam
Long-Term Care Insurance – LTCi Plans

Remission of Tuition and Fees

UNA provides remission of tuition to eligible employees and to their spouses and qualified dependent children.

Paid Time Off

Annual Leave – Annual leave is accrued for each hour worked. During the first 2 years of employment, the accrual is 10 workdays. After completion of 2 years of continuous service, eligible employees are entitled to 12 days of annual leave and, for each additional year of service, annual leave is increased by one day per year to a maximum of 20 days after 10 years.

Sick Leave – Full-time regular staff members are entitled to 96 work hours (12 workdays) of sick leave each year at the employee's regular rate of pay regardless of length of service.

Paid Holidays – Full‑time, regular staff employees are eligible for paid holidays.

Miscellaneous Benefits