Facilities Admin & Projects Coordinator

Benefis; Great Falls (MT); On-site; USD 25,000 - 34,000; Full time

Job summary

Benefis is seeking an experienced Facilities Office Manager to support the operational needs of the Facilities Department. You will handle office management, administrative support for leaders and contractors, and manage accounts and contracts in a fast-paced healthcare setting.

This role oversees the vehicle fleet program, equipment procurement, project installations, design and printing tasks, and scheduling of emergency preparedness and Life Safety meetings to ensure regulatory compliance;

Qualifications

• Three to five years' experience in office management.
• Basic accounting experience.
• Compliance with organizational policies and procedures.

Responsibilities

• Oversee all office management duties for the Facilities Department.
• Provide administrative support for leaders, projects, and contractors.
• Manage accounts and oversee contract management.
• Oversee vehicle fleet program and project acquisition orders for equipment.
• Schedule and coordinate project installations; oversee design and printing tasks.
• Coordinate emergency preparedness and Life Safety meetings for regulatory compliance.
• Participate in performance improvement initiatives.
• Follow licensing board requirements and Benefis policies.

Skills

Office management

Administrative support

Contract management

Budget basics

Education

High school diploma or equivalent

Job description

Benefis is seeking an experienced Facilities Office Manager to support the operational needs of the Facilities Department. You will handle office management, administrative support for leaders and contractors, and manage accounts and contracts in a fast-paced healthcare setting.

This role oversees the vehicle fleet program, equipment procurement, project installations, design and printing tasks, and scheduling of emergency preparedness and Life Safety meetings to ensure regulatory compliance;