Facilities Administrative Assistant, Maintenance (Full Time)

Benefis; Great Falls (MT); On-site; USD 25,000 - 34,000; Full time

Job summary

Benefis is seeking an experienced Facilities Office Manager to support the operational needs of the Facilities Department. You will handle office management, administrative support for leaders and contractors, and manage accounts and contracts in a fast-paced healthcare setting.

This role oversees the vehicle fleet program, equipment procurement, project installations, design and printing tasks, and scheduling of emergency preparedness and Life Safety meetings to ensure regulatory compliance;

Qualifications

• Three to five years' experience in office management.
• Basic accounting experience.
• Compliance with organizational policies and procedures.

Responsibilities

• Oversee all office management duties for the Facilities Department.
• Provide administrative support for leaders, projects, and contractors.
• Manage accounts and oversee contract management.
• Oversee vehicle fleet program and project acquisition orders for equipment.
• Schedule and coordinate project installations; oversee design and printing tasks.
• Coordinate emergency preparedness and Life Safety meetings for regulatory compliance.
• Participate in performance improvement initiatives.
• Follow licensing board requirements and Benefis policies.

Skills

Office management

Administrative support

Contract management

Budget basics

Education

High school diploma or equivalent

Job description

Benefis is one of Montana's largest and premier health systems, and we are committed to providing excellent care for all, healing body, mind, and spirit. At Benefis, we work hard to support our employees in every aspect of their careers by offering outstanding benefits and compensation, state-of-the-art facilities, and multiple growth opportunities. The only thing missing is you!

Responsible for all office management duties related to the operational needs of Facilities Department. Assists with administrative, departmental and organization needs by providing administrative support for leaders, projects, and contractors as needed. Manages accounts and oversees contract management. Oversight of Vehicle fleet program, project acquisition orders for equipment, scheduling and coordinating install of projects, additionally oversees design, printing and coordinates installs, organizes and schedule emergency preparedness and Life Safety meeting for regulatory compliance. Participates in performance improvement initiatives. Demonstrates the ability to deal with pressure to meet deadlines, to be accurate, and to handle constantly changing situations. Demonstrates the ability to deal with a variety of people, deal with stressful situations, and handle conflict. Will perform all job duties or job tasks as assigned. Will follow and adhere to all requirements, regulations and procedures of any licensing board or agency. Must comply with all Benefis Health System's organization policies and procedures.

Education/License/Experience Requirements: High school diploma or equivalent. Three to five years' experience in office management, and basic accounting.

Exemption Wage Non-Exempt Starting Wage $21.50/hourly Actual offered wage is based on applicable experience

The professional team members at Benefis bring their passion and skills to work every day, providing exceptional care for each patient. Joining the Benefis community gives you the chance to build a rewarding career as part of Montana's premier health system. This is your opportunity to be part of an exceptional health system in a state that is well known for its beautiful four seasons and outdoor lifestyle. While enjoying the last best place, you'll have the added benefit of having access to Benefis Health System, one of the state's most modern and progressive healthcare facilities with 500+ beds and over 308 employed medical staff members representing more than 40 specialties. Our state-of-the-art facilities and cutting-edge technologies make Benefis an exceptional working environment.