Office Coordinator / Project Administrator (Plant Management)

Epic Healthcare; Los Angeles (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Epic Healthcare in Los Angeles seeks an organized Office Coordinator / Project Administrator to support the Regional Maintenance and Plant Management team. You will serve as the central hub for coordinating capital projects, vendor relations, and procurement across multiple sites to keep facilities safe and functional for residents.

The role requires 2–5 years of relevant experience in administrative support or facilities operations, with strong MS Office and project management software skills.

Qualifications

• 2–5 years in administrative support, project coordination, or facilities/maintenance.
• Experience in assisted living, healthcare, property management, or construction.
• Knowledge of CapEx projects and large-scale maintenance workflows.

Responsibilities

• Coordinate capital improvement projects and regional maintenance tasks.
• Source and manage vendor relationships, bids, and compliance.
• Oversee regional procurement of maintenance supplies and equipment.
• Maintain records of facility inspections, maintenance logs, and project docs.
• Act as communication bridge between Executive Directors, Regional Directors, and external partners.

Skills

Administrative support

Project coordination

Facilities operations

CapEx familiarity

Microsoft Office

Multitasking

Tools

Microsoft Project

MS Office

Job description

We are seeking a highly organized and proactive Office Coordinator / Project Administrator to support our Regional Maintenance and Plant Management team. This role is pivotal in ensuring our assisted living facilities remain safe, functional, and beautiful for our residents. You will act as the central hub for maintenance operations—coordinating capital projects (CapEx), managing vendor relations, and streamlining procurement processes across multiple sites.

Key Responsibilities

• Project Coordination: Oversee the lifecycle of capital improvement projects and regional maintenance tasks, ensuring they stay on schedule and within budget.




• Vendor Management: Source, vet, and maintain relationships with contractors and vendors. Actively follow up on bids, insurance compliance, and project execution.




• Procurement & Inventory: Manage the regional procurement of maintenance supplies and equipment, ensuring facilities have the necessary resources for daily operations.




• Administrative Support: Maintain detailed records of facility inspections, maintenance logs, and project documentation.




• Communication Bridge: Serve as the primary point of contact between facility Executive Directors, Regional Maintenance Directors, and external partners.

Required Qualifications

• Experience: 2–5 years of experience in administrative support, project coordination, or facilities/maintenance operations.




• Industry Knowledge: Previous experience in assisted living, healthcare, property management, or construction environments is required.




• Project Savvy: Familiarity with CapEx projects and large-scale maintenance workflows.




• Technical Skills: Proficiency in project management software and the Microsoft Office Suite.




• Organization: Exceptional multitasking skills with the ability to manage competing priorities for different locations.

Preferred Skills

• Strong negotiation skills regarding vendor contracts and bids.




• A background in regulatory compliance for healthcare or senior living environments.




• Ability to read and interpret basic project estimates and blueprints.

Why Join Us?

We offer a collaborative work environment where your administrative expertise directly impacts the quality of life for our seniors. This position offers growth potential for those looking to advance into regional operations or plant management leadership.