Facilities Admin & Operations Specialist

Texas Bank and Trust; Longview (TX); On-site; USD 35,000 - 52,000; Full time

Job summary

Texas Bank and Trust seeks an Administrative Assistant to support the Facilities & Support Services team in daily operations. You will provide friendly, confidential customer service to both internal and external customers and act as a trusted advisor to help customers identify and achieve financial goals.

The role includes managing work orders, calendars, mail, and department communications, while ensuring data accuracy in facilities software and coordinating vendor contracts and inspections as

Qualifications

• High School diploma or equivalent required.
• 2-3 years of secretarial/administrative assistant experience preferred.
• Demonstrated clear oral and written communication skills.
• Ability to maintain confidentiality.
• Ability to multi-task while managing priorities and deadlines.
• Proficiency in Microsoft Office required.

Responsibilities

• Support Facilities and Support Services team with daily operations.
• Manage work order coordination, preventive maintenance scheduling, and data updates in facilities software.
• Assist with budgeting/accounting processes, invoice submission/approval, and vendor invoices.
• Handle departmental phones, mail, and office supplies; maintain bank calendars and room setups.
• Maintain sick leave and vacation entries in payroll systems and shared calendars.
• Assist with lease agreements, vendor contracts, and tracking of insurance certificates.
• Track utilities, store records, and coordinate storage and shredding of retention files.

Skills

Microsoft Office

Communication skills

Confidentiality

Multi-tasking

Teamwork

Education

High School diploma or equivalent

Job description

Texas Bank and Trust seeks an Administrative Assistant to support the Facilities & Support Services team in daily operations. You will provide friendly, confidential customer service to both internal and external customers and act as a trusted advisor to help customers identify and achieve financial goals.

The role includes managing work orders, calendars, mail, and department communications, while ensuring data accuracy in facilities software and coordinating vendor contracts and inspections as