Facilities Admin & Operations Secretary

Deming Public Schools; Deming (NM); On-site; USD 30,000 - 42,000; Full time

Job summary

Deming Public Schools seeks a Facilities Secretary to provide essential secretarial support for the Facilities Department. The role involves data entry, phone and email responses, and handling facilities-related inquiries for staff, vendors, and the community.

The position requires a high school diploma or equivalent, office management experience, and strong customer service skills. This is a full-time on-site role reporting to the Director of Facilities.

Qualifications

• HS diploma or equivalent required
• Experience in business office management or equivalent
• College hours in business preferred
• Bilingual not required but preferred
• Experience and knowledge of customer service

Responsibilities

• Provide general secretarial and administrative support to the Facilities Director, supervisors, and department staff.
• Serve as the primary administrative contact for the Facilities Department and respond to telephone calls, emails, correspondence, and inquiries from staff, schools, vendors, contractors, parents, students, and the public.
• Enter, update, monitor, and close work orders and service requests in the district’s facilities system.
• Maintain accurate files, records, reports, logs, schedules, contracts, invoices, and other department documentation.
• Coordinate calendars, meetings, inspections, training, and department events.

Skills

Customer service

Office management

Data entry

Communication

Education

HS Diploma or equivalent

College hours in business

Tools

District software

Databases

Work-order systems

Job description

Deming Public Schools seeks a Facilities Secretary to provide essential secretarial support for the Facilities Department. The role involves data entry, phone and email responses, and handling facilities-related inquiries for staff, vendors, and the community.

The position requires a high school diploma or equivalent, office management experience, and strong customer service skills. This is a full-time on-site role reporting to the Director of Facilities.