Bilingual Admin Assistant - Facilities Support

INTERSTATE PREMIER SERVICES CORP; York (York County); On-site; USD 18,000 - 26,000; Part time

Job summary

Interstate Premier Facility Services Provider is seeking a part-time Administrative Support specialist to assist custodial staff scheduling, onboarding, and payroll verification to ensure smooth operations in school districts.

The role involves liaising with school principals and maintenance teams, monitoring safety and cleaning standards, and maintaining records for audits and reporting. This position supports a fast-paced education facilities environment.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Fluent in English and Spanish.
• 2–3 years of administrative experience, preferably in facilities, custodial, or school district environment.
• Strong organizational and time-management skills with attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and database systems.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and professionalism in personnel matters.
• Strong problem-solving skills and ability to manage multiple priorities.

Responsibilities

• Maintain records of custodial staff assignments, schedules, attendance, and timekeeping.
• Assist with recruitment, onboarding, and training documentation for custodial employees.
• Prepare and distribute communications, memos, and reports to school administrators and custodial teams.
• Support payroll processing by verifying timesheets and resolving discrepancies.
• Monitor compliance with cleaning standards, safety procedures, and district policies.
• Compile data and prepare reports related to custodial performance, inspections, and work orders.
• Serve as a liaison between custodial staff, school principals, and maintenance teams.
• Manage vendor and contractor coordination for outsourced cleaning services when applicable.
• Receive work order requests, place work orders, and close completed ones.
• Support audits and district reviews related to facilities operations.

Skills

Bilingual English/Spanish

Strong organizational skills

Effective time management

Clear communication

Detail-oriented

Education

High school diploma or equivalent

Associate degree or coursework in business administration or facilities management

Tools

Microsoft Office Suite

Excel

Outlook

Database systems

Job description

Interstate Premier Facility Services Provider is seeking a part-time Administrative Support specialist to assist custodial staff scheduling, onboarding, and payroll verification to ensure smooth operations in school districts.

The role involves liaising with school principals and maintenance teams, monitoring safety and cleaning standards, and maintaining records for audits and reporting. This position supports a fast-paced education facilities environment.