Facilities Admin & Maintenance Coordinator

Orange County Public Schools (Virginia); Orange (VA); On-site; USD 36,000 - 48,000; Full time

Job summary

Orange County Public Schools (Virginia) seeks an Administrative Assistant for the Facilities and Maintenance Department. The role provides daily administrative support, acts as a communications hub, tracks budgets, and coordinates workflow between staff, school administrators, and vendors.

The position requires strong MS Office skills, database experience, budgeting, and effective written and verbal communication.

Qualifications

• High School diploma or equivalent.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, etc.) and experience managing databases or computerized maintenance management systems.
• Exceptional verbal and written communication skills interfacing with staff, vendors, and the public.
• Strong bookkeeping, budget tracking, and basic invoice processing skills.
• High level of organizational skills with ability to prioritize and multitask in a fast-paced environment.

Responsibilities

• Input, triage, prioritize, and assign maintenance work orders in the central database; track completion status.
• Serve as primary contact for facility emergencies during business hours; route issues to field staff.
• Assist CIP scheduling and summer maintenance project planning.
• Draft and distribute department communications; update the departmental website with webmaster support.
• Maintain the master calendar; attend staff meetings and record minutes.
• Utilize spreadsheets and databases to track Facilities budget and expenditures; code invoices.

Skills

Microsoft Office Suite

Database management

Verbal and written communication

Budget tracking

Invoice processing

Organizational skills

Education

High School diploma

Tools

MS Excel

CMMS / database systems

Job description

Orange County Public Schools (Virginia) seeks an Administrative Assistant for the Facilities and Maintenance Department. The role provides daily administrative support, acts as a communications hub, tracks budgets, and coordinates workflow between staff, school administrators, and vendors.

The position requires strong MS Office skills, database experience, budgeting, and effective written and verbal communication.