Director’s Maintenance Assistant & Operations Specialist

Chatham County Schools; Siler City (NC); On-site; USD 45,000 - 65,000; Full time

Job summary

Chatham County Schools seeks an experienced administrative assistant to support the Director of Maintenance and Construction. The role involves developing and maintaining maintenance programs, handling purchasing and budgeting, and managing a high volume of complex records and reports.

This position requires independent problem solving, strong organizational skills, and clear communication with school staff, contractors, and vendors.

Qualifications

• High School Diploma or equivalent.
• Experience in an office environment with responsibility for a large variety of complex duties.
• Experience in working with contractors, vendors, and suppliers a plus.

Responsibilities

• Assist the Director of Maintenance and Construction and support program development.
• Develop and maintain maintenance programs and processes.
• Perform purchasing and budgeting duties for the department.
• Manage and process a high volume of complex records and reports.
• Operate and oversee the department work order system and distribute work.
• Monitor energy management system and alert staff to issues.
• Review and route correspondence; compose responses.
• Devise written work methods to implement rules and guidelines.
• Ensure accuracy of outgoing records and reports.
• Interact with school staff and administration on department matters.

Skills

Office administration

Effective communication

Judgment and problem solving

Planning and organizing

Education

High School Diploma or equivalent

Job description

Chatham County Schools seeks an experienced administrative assistant to support the Director of Maintenance and Construction. The role involves developing and maintaining maintenance programs, handling purchasing and budgeting, and managing a high volume of complex records and reports.

This position requires independent problem solving, strong organizational skills, and clear communication with school staff, contractors, and vendors.