Facilities Maintenance Admin: Scheduling & Reports

Farmington-Country-Club; Charlottesville (VA); On-site; USD 40,000 - 52,000; Full time

Job summary

Farmington-Country-Club is seeking an Administrative professional to support the Facilities Maintenance Department in Charlottesville, VA. The role focuses on maintenance work orders, preventive maintenance administration, reporting, purchasing, recordkeeping, and communications to ensure smooth club operations.

The position is hourly, in-office, with a Monday–Friday schedule, requiring strong organization and customer service skills to support internal stakeholders and vendors.

Qualifications

• High School Diploma required; higher education preferred.
• Proficient in Microsoft Office Suite.
• Experience with facilities maintenance or related field is a plus.
• Experience with CMMS (MaintainX) preferred.

Responsibilities

• Create, assign, track, and follow up on maintenance work orders.
• Develop and schedule preventive maintenance work orders and asset programs.
• Generate reports on work order status, PM compliance, labor utilization, and performance.
• Maintain records for equipment, assets, inventory, and maintenance.
• Coordinate purchasing of parts, materials, tools, and supplies; maintain documentation.
• Assist with inventory management and stock tracking.
• Coordinate vendor communications and service scheduling; assist with invoices and records.
• Prepare reports, spreadsheets, and department documents.
• Coordinate meetings and administrative activities; identify process improvements.

Skills

MS Office

Customer service

Communication

Time management

Detail oriented

Independence

Teamwork

Multitasking

Education

High School Diploma

Higher education preferred

Tools

MaintainX

Job description

Farmington-Country-Club is seeking an Administrative professional to support the Facilities Maintenance Department in Charlottesville, VA. The role focuses on maintenance work orders, preventive maintenance administration, reporting, purchasing, recordkeeping, and communications to ensure smooth club operations.

The position is hourly, in-office, with a Monday–Friday schedule, requiring strong organization and customer service skills to support internal stakeholders and vendors.