Accounting Assistant: GL & Financial Reporting Pro

Orange County Public Schools (Virginia); Orange (VA); On-site; USD 38,000 - 58,000; Full time

Job summary

Orange County Public Schools (Virginia) seeks an Accounting Assistant to provide essential support to the Finance Department. You will manage day-to-day transaction processing, asset tracking, and month-end reporting under the CFO's direction.

The role includes setting up GL codes, posting journals, reconciling accounts, processing deposits, and assisting school bookkeepers with cash management and audits. Strong Excel and ERP experience are highly preferred.

Qualifications

• Basic bookkeeping knowledge and data processing
• Ability to post accounts and perform quick calculations
• Proficiency with MS Office and Excel advanced features
• Experience with ERP systems preferred (Tyler Munis or Oracle)

Responsibilities

• Set up new General Ledger chart of accounts in the ERP system as directed by the CFO.
• Prepare, review, and post monthly general ledger journals, accruals, prepayments, and reclassifications.
• Perform reconciliations of general ledger accounts to subledgers for accuracy.
• Verify and record deposits (checks, cash, ACH) and conduct daily bank runs.
• Process and reconcile capital asset transactions, depreciation, and balance ledger accounts.
• Support School Bookkeepers with activity fund accounting and cash management.
• Ensure compliance with APA guidelines; update district manual and perform internal audit sampling.
• Review and distribute monthly bank statements; manage bank signature card updates.
• Prepare monthly School Board financial reports including budget vs actual analyses.
• Coordinate with Head Start to process monthly PMS claims; collaborate with Medicaid Coordinator for data entry in UMass system.
• Gather documentation and prepare PBC lists for external audits; assist CFO with tasks as needed.
• Provide cash data to County Treasury Management; cover Accounts Payable, Payroll and Budgeting as needed.

Skills

Bookkeeping knowledge

Data processing

Attention to detail

Microsoft Office proficiency

Education

High School diploma or equivalent

Tools

Excel (pivot tables, VLOOKUP/XLOOKUP)

ERP systems (Tyler Munis, Oracle)

Job description

Orange County Public Schools (Virginia) seeks an Accounting Assistant to provide essential support to the Finance Department. You will manage day-to-day transaction processing, asset tracking, and month-end reporting under the CFO's direction.

The role includes setting up GL codes, posting journals, reconciling accounts, processing deposits, and assisting school bookkeepers with cash management and audits. Strong Excel and ERP experience are highly preferred.