Facilities Admin & Events Coordinator

Campus Services Group; Greenwich (CT); On-site; USD 55,000 - 60,000; Full time

Job summary

Campus Services Group is seeking an Administrative Assistant in our Environmental Services team. The role serves as the first contact for internal and external customers, coordinating facility operations and school events under the Director of Facilities.

Responsibilities include CMMS management, scheduling, records, and vendor coordination to ensure smooth campus operations. Ideal candidates have a Bachelor’s degree and experience with CMMS software, event planning, and administrative duties in

Qualifications

• Bachelor’s degree preferred
• Experience in CMMS software
• 1–3 years administrative assistant/office experience
• Excellent customer service and communication skills
• Proficient with Microsoft Office (Word, Excel, Teams, PowerPoint, Outlook) and ability to multi-task

Responsibilities

• Manage CMMS software system.
• Serve as first point of contact for facilities department and campus constituents.
• Perform clerical tasks: photocopying, filing, scheduling, and record keeping.
• Process invoices and purchase orders, manage vendor relations.
• Coordinate campus events, setup and breakdown, and ensure safety compliance.

Skills

Customer service

Communication

Multitasking

Organizational skills

Problem solving

Scheduling

Education

Bachelor's degree

Tools

CMMS

MS Office

Job description

Campus Services Group is seeking an Administrative Assistant in our Environmental Services team. The role serves as the first contact for internal and external customers, coordinating facility operations and school events under the Director of Facilities.

Responsibilities include CMMS management, scheduling, records, and vendor coordination to ensure smooth campus operations. Ideal candidates have a Bachelor’s degree and experience with CMMS software, event planning, and administrative duties in