Facilities & Campus Events Coordinator

Healthcare Services Group, Inc; Greenwich (CT); On-site; USD 42,000 - 62,000; Full time

Job summary

HEALTHCARE SERVICES GROUP, INC. is seeking an Administrative Assistant in Facilities Operations. You will be the first point of contact for internal and external stakeholders, manage the CMMS system, coordinate with contractors, and support school events with scheduling and records management.

Under supervision of the Director of Facilities, you will help prioritize tasks, maintain documentation, and ensure a safe, well-organized campus environment through efficient administrative support.

Qualifications

• Bachelor's degree preferred.
• Experience with CMMS software is desirable.
• 1–3 years administrative assistant / office experience.
• Excellent customer service skills and ability to interact with all campus members.
• Proficiency in Microsoft Office applications (Word, Excel, Teams, PowerPoint, Outlook).
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize in a busy environment.
• Good organizational and planning skills.

Responsibilities

• Serve as the first point of contact for the facilities department and campus constituents.
• Manage CMMS software system and scheduling tasks.
• Handle filing, records management, and document preparation; process invoices and create purchase orders.
• Coordinate daily campus events, setup, execution, and breakdown.
• Assist with safety drills and campus activities to maintain a secure, clean learning environment.
• Liaise with outside vendors and contractors as needed.
• Maintain inventory and filing systems for facilities-related information.
• Support department planning and task prioritization efforts.

Skills

Customer service

Interpersonal skills

Communication

Multi-tasking

Organizational skills

Problem solving

Education

Bachelor's degree

Tools

CMMS software

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

HEALTHCARE SERVICES GROUP, INC. is seeking an Administrative Assistant in Facilities Operations. You will be the first point of contact for internal and external stakeholders, manage the CMMS system, coordinate with contractors, and support school events with scheduling and records management.

Under supervision of the Director of Facilities, you will help prioritize tasks, maintain documentation, and ensure a safe, well-organized campus environment through efficient administrative support.