Fabrication Office Administrator: Streamline Operations

auduboncorporatecareers; Town of Texas (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Audubon Corporate Careers is seeking an organized Office Administrator to support a fabrication facility's day-to-day operations. You will manage supplies, handle calls, greet visitors, and assist with commercial proposals in a fast-paced environment.

The role requires 3+ years in an office setting, strong communication, and proficiency with MS Office. You will coordinate travel, meetings, and maintain records while supporting management on reports and events.

Qualifications

• 3+ years of office experience.
• Proficient with office software and data entry.
• Strong verbal and written communication.
• Professional presentation and customer service orientation.
• Ability to multi-task in a fast-paced environment.
• Organized with attention to detail.

Responsibilities

• Provide support for Managers with administrative duties.
• Data entry of expense reports and receipts weekly.
• Directs office activities and functions to maintain efficiency and compliance with company policies.
• Assist clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Prepares agendas, makes travel arrangements, and maintains calendars for senior management.
• Oversees telephone services, email correspondence, and mail distribution.
• Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
• Order and maintain office supplies and inventory for the facility.
• Liaise with vendors and suppliers to ensure timely delivery of materials.
• Coordinate maintenance and repairs for office equipment and facility needs.
• Keep common areas organized and ensure they are well-stocked and clean.
• Serve as the first point of contact for visitors, ensuring a professional and friendly welcome.
• Manage incoming and outgoing mail and deliveries.
• Schedule and coordinate meetings, including conference room bookings.
• Assist in preparing, organizing, and reviewing commercial proposals.
• Support the management team with data entry, report preparation, and other administrative tasks as needed.
• Help with travel arrangements and accommodations for staff and guests when required.
• Assist in organizing company events, meetings, and training sessions.
• Handle special projects or additional administrative tasks as assigned by management.
• Performs other related duties as assigned

Skills

Office admin

Data entry

Customer service

Organizing

Attention to detail

Multi-tasking

Education

High school diploma

Tools

MS Office

Job description

Audubon Corporate Careers is seeking an organized Office Administrator to support a fabrication facility's day-to-day operations. You will manage supplies, handle calls, greet visitors, and assist with commercial proposals in a fast-paced environment.

The role requires 3+ years in an office setting, strong communication, and proficiency with MS Office. You will coordinate travel, meetings, and maintain records while supporting management on reports and events.