Construction Office Manager: Streamline Operations & Field Support

Moalej Builders; Irvine (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

Sick Pay

Paid Time Off

Paid Vacations and Holidays

401(k) with 4% Company Match

Mileage reimbursement

Phone stipend

Job summary

Moalej Builders in Irvine, CA is seeking an organized Office Administrator to support daily operations, coordinate admin tasks, and serve as the hub between leadership, project managers, and field teams.

This role thrives in a fast-paced construction environment, offering hands-on support for calendars, reports, onboarding, vendor management, and clear internal communications to keep projects on track.

Qualifications

• Proven experience as Office Manager, Administrative Assistant, or Secretary.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.

Responsibilities

• Manage daily office operations, ensuring a clean, organized, and efficient work environment.
• Answer and direct phone calls, emails, and general inquiries.
• Maintain office supplies, equipment, and vendor relationships.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Provide administrative support to executives, project managers, and estimating team.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare reports, correspondence, and internal communications.
• Assist with onboarding new employees and maintaining personnel records.
• Assist with document control, filing, and organization of project files.
• Support project teams with administrative needs (submittals, contracts, compliance documents).
• Track and organize insurance certificates, licenses, and permits.
• Coordinate with accounting for invoices, expense tracking, and basic bookkeeping tasks.
• Serve as the primary point of contact between office staff, field teams, subcontractors, and vendors.
• Assist with client communication and follow-ups.
• Coordinate meetings, company events, and internal initiatives.
• Maintain organized digital and physical filing systems.

Skills

Organizational skills

Communication

Microsoft Office

Calendar management

Multitasking

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Moalej Builders in Irvine, CA is seeking an organized Office Administrator to support daily operations, coordinate admin tasks, and serve as the hub between leadership, project managers, and field teams.

This role thrives in a fast-paced construction environment, offering hands-on support for calendars, reports, onboarding, vendor management, and clear internal communications to keep projects on track.