Office Administrator

auduboncorporatecareers; Town of Texas (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Audubon Corporate Careers is seeking an organized Office Administrator to support a fabrication facility's day-to-day operations. You will manage supplies, handle calls, greet visitors, and assist with commercial proposals in a fast-paced environment.

The role requires 3+ years in an office setting, strong communication, and proficiency with MS Office. You will coordinate travel, meetings, and maintain records while supporting management on reports and events.

Qualifications

• 3+ years of office experience.
• Proficient with office software and data entry.
• Strong verbal and written communication.
• Professional presentation and customer service orientation.
• Ability to multi-task in a fast-paced environment.
• Organized with attention to detail.

Responsibilities

• Provide support for Managers with administrative duties.
• Data entry of expense reports and receipts weekly.
• Directs office activities and functions to maintain efficiency and compliance with company policies.
• Assist clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Prepares agendas, makes travel arrangements, and maintains calendars for senior management.
• Oversees telephone services, email correspondence, and mail distribution.
• Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
• Order and maintain office supplies and inventory for the facility.
• Liaise with vendors and suppliers to ensure timely delivery of materials.
• Coordinate maintenance and repairs for office equipment and facility needs.
• Keep common areas organized and ensure they are well-stocked and clean.
• Serve as the first point of contact for visitors, ensuring a professional and friendly welcome.
• Manage incoming and outgoing mail and deliveries.
• Schedule and coordinate meetings, including conference room bookings.
• Assist in preparing, organizing, and reviewing commercial proposals.
• Support the management team with data entry, report preparation, and other administrative tasks as needed.
• Help with travel arrangements and accommodations for staff and guests when required.
• Assist in organizing company events, meetings, and training sessions.
• Handle special projects or additional administrative tasks as assigned by management.
• Performs other related duties as assigned

Skills

Office admin

Data entry

Customer service

Organizing

Attention to detail

Multi-tasking

Education

High school diploma

Tools

MS Office

Job description

We are seeking a proactive and organized Office Administrator to support our fabrication facility. This role is crucial in ensuring the smooth day-to-day operations of the office. The successful candidate will manage office supplies, handle phone calls, greet visitors, and assist with commercial proposals. The ideal candidate will have strong organizational skills, excellent communication abilities, and the flexibility to handle a range of administrative tasks in a fast-paced environment.

ESSENTIAL FUNCTIONS

• Provide support for Managers with administrative duties
• Data entry of expense reports & receipts weekly
• Directs office activities and functions to maintain efficiency and compliance with company policies
• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required
• Prepares agendas, makes travel arrangements, and maintains calendars for senior management
• Oversees telephone services, email correspondence, and mail distribution
• Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files
• Order and maintain office supplies and inventory for the facility.
• Liaise with vendors and suppliers to ensure timely delivery of materials.
• Coordinate maintenance and repairs for office equipment and facility needs.
• Keep common areas organized and ensure they are well-stocked and clean.
• Serve as the first point of contact for visitors, ensuring a professional and friendly welcome.
• Manage incoming and outgoing mail and deliveries.
• Schedule and coordinate meetings, including conference room bookings.
• Assist in preparing, organizing, and reviewing commercial proposals.
• Support the management team with data entry, report preparation, and other administrative tasks as needed.
• Help with travel arrangements and accommodations for staff and guests when required.
• Assist in organizing company events, meetings, and training sessions.
• Handle special projects or additional administrative tasks as assigned by management.
• Performs other related duties as assigned

QUALIFICATIONS:

• High school diploma required
• 3+ years' experience in an office setting
• Knowledge of administrative and clerical procedures
• Knowledge of computers and relevant software applications
• Knowledge of customer service principles and practices
• Keyboard skills
• Verbal and written communication skills
• Professional personal presentation
• Customer service orientation
• Information management
• Organizing and planning
• Attention to detail, organizational skills
• Ability to multi-task