F&B Admin Specialist - Hospitality Ops

Hilton Hotels; Honolulu (HI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Travel perks

Employee stock purchase program

Paid parental leave

Caregiving support

Crisis concierge

Mental health resources

Generous PTO

Health & welfare benefits

Retirement plans

Job summary

Hilton Hawaiian Village Waikiki Beach Resort is seeking a Food and Beverage Administrative Assistant to support the F&B leadership team, manage payroll and scheduling, and coordinate BEOs in a bustling resort environment.

You will handle calendar management, travel arrangements, and essential reporting while ensuring confidentiality and smooth daily operations in a fast-paced hospitality setting.

Qualifications

• Experience providing administrative support in a fast-paced hospitality setting.
• Ability to manage payroll, scheduling, and timekeeping across teams.
• Proficient in coordinating events and department communications.

Responsibilities

• Provide administrative support to the Food & Beverage leadership team.
• Coordinate Banquet Event Orders (BEOs) and department communications.
• Maintain the F&B calendar, meetings, and special events.
• Support purchasing, invoicing, and operational reporting.
• Utilize systems including Salesforce, Unifocus, BirchStreet, OpenTable, ONQ.

Skills

Payroll management

Administrative support

BEO coordination

Calendar management

Purchasing & invoicing

Operational reporting

Multi-system experience

Phone & email handling

confidentiality

team collaboration

Tools

Salesforce

Unifocus

BirchStreet

OpenTable

ONQ

Job description

Hilton Hawaiian Village Waikiki Beach Resort is seeking a Food and Beverage Administrative Assistant to support the F&B leadership team, manage payroll and scheduling, and coordinate BEOs in a bustling resort environment.

You will handle calendar management, travel arrangements, and essential reporting while ensuring confidentiality and smooth daily operations in a fast-paced hospitality setting.