Extension Office Administrative Assistant

Midland County; Midland (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Midland County Extension is seeking an Extension Administrative Assistant to support county and state Extension Agents serving Midland County. They will handle as initial contact point, prepare regular reports, assist with budgets, maintain inventories, and coordinate with volunteers and partners for programs.

The role requires high school diploma, 3 years of admin experience, strong Microsoft Office and social media skills, and a valid driver’s license; reliable transportation is essential for

Qualifications

• High school diploma or equivalent required.
• 3 years of experience in administrative support, ideally in agricultural contexts.
• Proficient computer skills and keen attention to detail.
• Strong verbal and written communication.
• Ability to multi-task and adapt to shifting priorities.
• Experience with Microsoft Office, especially Excel, Teams, Outlook, and OneDrive.
• Familiarity with social media and Canva for communications.
• Attention to detail and problem-solving abilities.
• Texas 4-H/AgriLife experience preferred but not required.
• Valid driver’s license with reliable transportation.

Responsibilities

• Provide day-to-day administrative support to all agents.
• Answer telephone and direct calls, assist with inquiries.
• Schedule use of county facilities for AgriLife events.
• Coordinate public relations activities, news releases, and materials.
• Assist with calendars, programming, and committee meetings.
• Maintain inventory of publications and resources.
• Update files, directories, and office handbooks.
• Prepare and edit general correspondence for agents.
• Disseminate information to clients on various issues.
• Prepare publications and manage social media as directed by agents.
• Prepare notices, agendas, minutes, and sign-in sheets for committees.
• Assist with program registration, planning, and event evaluations.
• Update distribution lists and ADA/Civil Rights reporting.
• Support 4-H program activities including letters, communications, and fees.

Skills

Administrative support

Microsoft Office

Communication

Multi-tasking

Social media

Graphic software

Driver's license

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Canva

Facebook

Instagram

Job description

Midland County Extension is seeking an Extension Administrative Assistant to support county and state Extension Agents serving Midland County. They will handle as initial contact point, prepare regular reports, assist with budgets, maintain inventories, and coordinate with volunteers and partners for programs.

The role requires high school diploma, 3 years of admin experience, strong Microsoft Office and social media skills, and a valid driver’s license; reliable transportation is essential for