Administrative Assistant II Dean of Admissions, Advising and Retention

Paycom - ATS; Midland (TX); On-site; USD 42,000 - 43,000; Full time

Benefits offered by this job

Comprehensive insurance plans

Retirement savings programs

Tuition remission for employees

Paid time off including winter break

Job summary

Midland College in Midland, Texas is seeking an Administrative Assistant II to support the Dean of Admissions, Advising & Retention. The role provides administrative support, manages department budgets, handles correspondence, and scheduling.

You will interact with students and the public, perform secretarial tasks, process orders, and maintain records. The position requires a high school diploma and at least two years of clerical experience; proficiency with Word and Excel is expected.

Qualifications

• High School diploma or equivalent and two years of clerical and general office experience.
• Strong organizational skills.
• Excellent interpersonal and social skills.
• Knowledge of general office equipment including copier, fax, and multiline phone.
• Proficiency with Microsoft Word and Excel.

Responsibilities

• Provide primary reception services to the Pathways Advising, Dual Credit, and Admissions Department and administrative support for the Dean of Outreach & Advising
• Assist the Dean with activities and correspondence as requested
• Process purchase orders and payments for the department
• Maintain inventory and order office supplies
• Responsible for annual inventory of department office equipment, furniture, etc.
• Perform general secretarial duties such as filing, copying, running errands, typing, imaging, and data entry
• Complete work orders for IT and maintenance, as needed
• Mail distribution
• Schedule appointments, set up travel arrangements and accommodations for office staff
• Create personnel status forms and coordinate payroll activities, including timesheets, leave sheets, and transmittals
• With the Dean, manages the departmental budget and maintains appropriate records
• Fields and responds to telephone inquiries and messages
• Facilitates student requests and answers on-site inquiries
• Other duties as assigned

Skills

Strong organizational skills

Interpersonal skills

Office equipment knowledge

Microsoft Word

Excel

Education

High School diploma or equivalent

Associate Degree

Tools

Microsoft Word

Excel

Job description

Job Details: Job Location: Main Campus - MIDLAND, TX 79705, Position Type: Full Time, Salary Range: $41,811.00 - $42,438.00 Salary/year, Administrative Assistant II Dean of Admissions, Advising and Retention

Midland College | Midland, Texas

JOB SUMMARY

The Administrative Assistant II to the Dean of Admissions, Advising & Retention provides administrative support, manages departmental budgets, correspondence, and scheduling. This position also interacts with students and the general public by providing general information.

ABOUT MIDLAND COLLEGE

At Midland College, we believe education transforms lives, strengthens communities, and creates opportunity for future generations. As a driving force for workforce development and economic growth in the Permian Basin, we serve dual-credit students, first-time-in-college learners, adult students, and working professionals. Through strong partnerships with K-12 schools, universities, business and industry, and community organizations, we make education accessible, prepare students for meaningful careers, and help shape the future of our region.

Midland College is a dynamic institution experiencing rapid enrollment growth and institutional growth. We are continually evaluating how we work, challenging ourselves to improve, and embracing innovation to serve our students and community better.

Three Core Values define our culture:

• YES – We embrace challenges with curiosity, optimism, and a solutions-oriented mindset.
• STUDENTS – Student success is at the center of every decision we make.
• ACT – We take ownership, move with purpose, and deliver meaningful results.

We seek individuals who are adaptable, resilient, and energized by change. Our employees ask thoughtful questions, challenge the status quo, solve problems collaboratively, and continuously look for better ways to serve students. We work hard, think strategically, and hold ourselves accountable. We also believe great teams support one another, celebrate successes, and bring positivity, perspective, and a sense of humor to the workplace.

What You Can Expect at Midland College:

• A leadership team committed to action, collaboration, and continuous improvement.
• A Board of Trustees that values stewardship, innovation, and long-term vision.
• A community that believes deeply in the power of education to create opportunities.
• Meaningful work, supportive colleagues, and the opportunity to make a lasting impact, every single day.

If you're passionate about making a difference, excited by growth and innovation, and ready to help students succeed while strengthening the Permian Basin, we invite you to join our team.

ESSENTIAL FUNCTIONS

• Provide primary reception services to the Pathways Advising, Dual Credit, and Admissions Department and administrative support for the Dean of Outreach & Advising
• Assist the Dean with activities and correspondence as requested
• Process purchase orders and payments for the department
• Maintain inventory and order office supplies
• Responsible for annual inventory of department office equipment, furniture, etc.
• Perform general secretarial duties such as filing, copying, running errands, typing, imaging, and data entry
• Complete work orders for IT and maintenance, as needed
• Mail distribution
• Schedule appointments, set up travel arrangements and accommodations for office staff
• Create personnel status forms and coordinate payroll activities, including timesheets, leave sheets, and transmittals
• With the Dean, manages the departmental budget and maintains appropriate records
• Fields and responds to telephone inquiries and messages
• Facilitates student requests and answers on-site inquiries
• Other duties as assigned

Qualifications: Required Qualifications

• High School diploma or equivalent and two years of clerical and general office experience
• Strong organizational skills
• Excellent interpersonal and social skills
• Knowledge of general office equipment including copier, fax machine, and multi-line telephone
• Computer literacy to include proficiency with Microsoft Word and Excel, creating spreadsheets, and data processing

Preferred Qualifications

• Associate Degree or equivalent (60 college credit hours)

WORK ENVIRONMENT

• Typical office
• Business Hours
• M-Th 8:00 a.m.- 5:00 p.m. F 8:00 a.m. – 12:00 p.m.
• summer M-Th 7:30 a.m. – 5:30 pm
• Periodic evening and weekend hours during peak periods (e.g., open enrollment, payroll)
• Occasional travel (less than 10%)

Physical Demands

• Frequently moves equipment or paperwork weighing up to 20 pounds
• Must be able to remain in a stationary position 50% of the time
• Must be able to work extended hours during periods of registration and Midland College or community events
• Use of manual dexterity
• Repetitive use of a keyboard at a workstation
• The person in this position frequently communicates with others; must be able to exchange accurate information
• The person in this position needs to occasionally move from office to other locations on and off campus
• Office setting
• Duties indoors and some outdoors

Salary Range: $41,811 - $42,438 annual salary

BENEFITS:

• Midland College faculty and staff enjoy a comprehensive choice of insurance plans* and retirement savings programs.
• medical, prescription, dental, and vision plans, FSA
• retirement savings programs
• tuition remission for employees
• generous paid time off including winter break

To learn more go to: Midland College Benefits *eligibility may vary based on job classification

SECURITY SENSITIVITY

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.