Administrative Assistant & Budget Support Specialist

Midland County; Midland (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Midland County in Texas seeks an Administrative Assistant to support the Chief Juvenile Probation Officer (CJPO). Responsibilities include screening calls, calendar management, travel planning, meeting arrangements, and preparing reports and financial data.

You will assist with budgets, invoicing, and TJJD reporting, and work with auditors to ensure fiscal accountability. A valid Texas driver’s license is required and some college is preferred.

Qualifications

• Minimum high school diploma, or its equivalent, some college preferred, plus at least two years of experience, or any equivalent combination.
• Must have a valid Texas Driver's License. Obtain and maintain TJJD certificates/requirements.
• Computers, Microsoft Word, Microsoft Excel, QuickBooks, Microsoft Access, standard office practices and procedures; and general bookkeeping practices.

Responsibilities

• Screen calls and manage calendars for the CJPO.
• Assists CJPO with preparing reports, budgets, and correspondence.
• Invoicing, transferring, and maintaining fiscal accountability of Departmental funds.
• Assist CJPO with collecting and maintaining information for statistical reports for the TJJD and Juvenile Board.
• Enter payments of fees and other charges into the computer.

Skills

Administrative support

Communication

Budget tracking

Training supervising staff

Education

High school diploma or equivalent

Some college preferred

Tools

Microsoft Word

Microsoft Excel

QuickBooks

Microsoft Access

Job description

Midland County in Texas seeks an Administrative Assistant to support the Chief Juvenile Probation Officer (CJPO). Responsibilities include screening calls, calendar management, travel planning, meeting arrangements, and preparing reports and financial data.

You will assist with budgets, invoicing, and TJJD reporting, and work with auditors to ensure fiscal accountability. A valid Texas driver’s license is required and some college is preferred.