Administrative Assistant II – Admissions & Student Services

Paycom - ATS; Midland (TX); On-site; USD 42,000 - 43,000; Full time

Benefits offered by this job

Comprehensive insurance plans

Retirement savings programs

Tuition remission for employees

Paid time off including winter break

Job summary

Midland College in Midland, Texas is seeking an Administrative Assistant II to support the Dean of Admissions, Advising & Retention. The role provides administrative support, manages department budgets, handles correspondence, and scheduling.

You will interact with students and the public, perform secretarial tasks, process orders, and maintain records. The position requires a high school diploma and at least two years of clerical experience; proficiency with Word and Excel is expected.

Qualifications

• High School diploma or equivalent and two years of clerical and general office experience.
• Strong organizational skills.
• Excellent interpersonal and social skills.
• Knowledge of general office equipment including copier, fax, and multiline phone.
• Proficiency with Microsoft Word and Excel.

Responsibilities

• Provide primary reception services to the Pathways Advising, Dual Credit, and Admissions Department and administrative support for the Dean of Outreach & Advising
• Assist the Dean with activities and correspondence as requested
• Process purchase orders and payments for the department
• Maintain inventory and order office supplies
• Responsible for annual inventory of department office equipment, furniture, etc.
• Perform general secretarial duties such as filing, copying, running errands, typing, imaging, and data entry
• Complete work orders for IT and maintenance, as needed
• Mail distribution
• Schedule appointments, set up travel arrangements and accommodations for office staff
• Create personnel status forms and coordinate payroll activities, including timesheets, leave sheets, and transmittals
• With the Dean, manages the departmental budget and maintains appropriate records
• Fields and responds to telephone inquiries and messages
• Facilitates student requests and answers on-site inquiries
• Other duties as assigned

Skills

Strong organizational skills

Interpersonal skills

Office equipment knowledge

Microsoft Word

Excel

Education

High School diploma or equivalent

Associate Degree

Tools

Microsoft Word

Excel

Job description

Midland College in Midland, Texas is seeking an Administrative Assistant II to support the Dean of Admissions, Advising & Retention. The role provides administrative support, manages department budgets, handles correspondence, and scheduling.

You will interact with students and the public, perform secretarial tasks, process orders, and maintain records. The position requires a high school diploma and at least two years of clerical experience; proficiency with Word and Excel is expected.