Expanded Access Administrative Assistant

Minuteman-High-School; Lexington (MA); On-site; USD 60,000 - 74,000; Full time

Job summary

Minuteman High School in Lexington, MA seeks an Administrative Assistant to support the Director of Expanded Access with clerical and administrative duties. Responsibilities include coordinating daily office functions, managing scheduling, enrollment, and data in Aspen, and handling payments, deposits, and program communications.

The ideal candidate has 3+ years administrative experience in education or public sectors, strong organizational and communication skills, and proficiency with

Qualifications

• High School Diploma or GED required.
• Three or more years of administrative or clerical experience, preferably in an educational or public sector setting.
• Proficient with Microsoft 365 (including Word, Excel, and Outlook); familiarity with district software platforms such as: Aspen preferred.
• Excellent organizational and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to handle diverse tasks, work independently, prioritize and multi-task.
• Strong organizational skills, attention to detail.
• Maintain confidential information.

Responsibilities

• Assist Director in coordinating general daily functions of the office.
• Assist the Expanded Access Director and instructors in monitoring progress toward program goals.
• Assist Director with the management and operations of Expanded Access Programs, including scheduling, enrollment, student information system data (Aspen).
• Assist Director with scheduling and execution of programs including orientation and certificate ceremonies.
• Assist the Director with annual handbook updates or revisions.
• Assist Director with management of student tuition fees, payments and refunds.
• Assist Director with developing and promoting Expanded Access via online and traditional marketing.
• Maintain all student information data including but not limited to enrollment, attendance, completion and employment.
• Maintain online registration system.
• Communicate admissions process to prospective students.
• Process registrations, payment information and refunds for Expanded Access programs.
• Schedule instructor interviews, admissions interviews and TABE testing appointments.
• Monitor admissions process and send acceptance packages to students.
• Prepare weekly deposits for all programs.
• Manage OSHA progress and completion, and retain copies credentials for each student.
• Maintain accurate records for state or national certification and/or licensure.
• Practices confidentiality in all matters related to students, instructors and other areas as necessary.
• Ability to communicate effectively and interact with people across cultures.

Skills

Organizational skills

Problem-solving

Written and verbal communication

Multitasking

Independent work

Confidentiality

Education

High School Diploma or GED

Tools

Microsoft 365

Aspen

Job description

Minuteman High School in Lexington, MA seeks an Administrative Assistant to support the Director of Expanded Access with clerical and administrative duties. Responsibilities include coordinating daily office functions, managing scheduling, enrollment, and data in Aspen, and handling payments, deposits, and program communications.

The ideal candidate has 3+ years administrative experience in education or public sectors, strong organizational and communication skills, and proficiency with