12-Month School Administrative Assistant: Student Support

Pentucket Regional Middle High School; West Newbury (MA); On-site; USD 40,000 - 49,000; Full time

Job summary

Pentucket Regional School District in West Newbury, MA is seeking a 12 Month Building-Based Administrative Assistant to support the building principal and staff in daily operations. Responsibilities include answering phones, managing emails, maintaining student records, preparing communications, coordinating registrations and events, and assisting with financial and data tasks.

Qualifications include a high school diploma or equivalent, an associate degree in Office Administration, experience in

Qualifications

• High school diploma or equivalent.
• Associates degree in Office Administration.
• Experience in a busy office environment and ability to multitask.
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Understands and complies with confidentiality requirements.
• Experience with Infinite Campus, Google Suite, Word, Excel.
• Excellent communication and interpersonal skills.

Responsibilities

• Provide general administrative support: answering phones, responding to emails, and managing correspondence.
• Assist in maintaining student records, attendance, grades, and personal information.
• Prepare and distribute school communications, such as newsletters, bulletins, and announcements.
• Assist students, parents, and visitors with inquiries and information about programs.
• Coordinate student registrations, withdrawals, and transfers, ensuring accurate records.
• Manage calendars and schedule appointments for administrators and staff.
• Organize meetings, parent-teacher conferences, and other events.
• Assist with financial transactions and maintaining records.
• Order and maintain office supplies and equipment.
• Input data in school databases and generate reports.
• Collaborate with administrative staff on school initiatives.

Skills

Organizational skills

Time management

Communication skills

Confidentiality

Multitasking

Interpersonal skills

Education

Associates degree in Office Administration

High school diploma or equivalent

Tools

Infinite Campus

Google Suite

Microsoft Word

Microsoft Excel

Job description

Pentucket Regional School District in West Newbury, MA is seeking a 12 Month Building-Based Administrative Assistant to support the building principal and staff in daily operations. Responsibilities include answering phones, managing emails, maintaining student records, preparing communications, coordinating registrations and events, and assisting with financial and data tasks.

Qualifications include a high school diploma or equivalent, an associate degree in Office Administration, experience in