Executive Workplace Experience Manager

Doctronic; New York (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

Doctronic seeks a Workplace Experience Manager to own day-to-day employee experience in our NYC office. You’ll handle office operations, vendor relations, onboarding, and executive coordination Monday–Thursday in person.

Lead calendar management, events, and budget oversight while safeguarding sensitive information. You’ll partner with senior leadership to optimize processes and leverage AI to reduce errors.

Qualifications

• 8+ years as Office Manager or Executive Assistant supporting C-level leadership.
• Exceptional organizational skills with the ability to juggle priorities without errors.
• Polished written and verbal communication; professional presence.
• High discretion and judgment handling confidential information.
• Comfort operating in ambiguity and building processes where none exist.
• Proficiency with productivity and calendar tools (Google Workspace, Slack, Notion, expenses).
• Strong use of AI to streamline tasks and improve processes.

Responsibilities

• Oversee office operations in NYC, including vendor management and budgeting.
• Coordinate with building management and handle urgent facilities issues.
• Manage calendars, scheduling, and coordination of senior team meetings.
• Staffing support including onboarding, interviews, and HR-related logistics.
• Plan and execute internal events, offsites, and team gatherings with budget control.
• Welcome visitors and serve as the first face of Doctronic in the NYC office.
• Support in-person interview calendars and conference room coordination.
• Monitor expenses and approve team expenditures; liaise with Ramp as needed.

Skills

Office management

C-level support

Calendar management

Budget management

Discretion

AI-driven processes

Communication

Tools

Google Workspace

Slack

Notion

Expense platforms

Job description

Doctronic seeks a Workplace Experience Manager to own day-to-day employee experience in our NYC office. You’ll handle office operations, vendor relations, onboarding, and executive coordination Monday–Thursday in person.

Lead calendar management, events, and budget oversight while safeguarding sensitive information. You’ll partner with senior leadership to optimize processes and leverage AI to reduce errors.