Executive Workplace Experience Coordinator – Miami HQ

Anaplan Inc; Miami (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

Anaplan Inc in Miami seeks an Associate Workplace Experience Coordinator to oversee daily operations at the Executive HQ, ensuring a premium, distraction-free environment for the C-suite and visiting leaders. Onsite Monday through Friday at our Global Headquarters.

You will partner with Executive Business Partners, coordinate meetings and events, manage vendor relationships, and support IT and security, delivering a seamless, welcoming workplace that reflects our Winning Culture.

Qualifications

• Proven ability to manage office operations while supporting broader company projects.
• Experience working with C-Suite level stakeholder.
• Strong written and verbal communication skills, with the ability to collaborate effectively with internal teams and external partners.
• Demonstrated experience in improving administrative and operational processes.
• Experience using Brivo or an alternative access control system.
• Experience using Microsoft Suite including Office 365
• Experience using Service Now, or another ticketing system.

Responsibilities

• Direct and optimize daily operations of the Executive HQ to establish a premium, distraction-free environment for the C-suite and visiting leaders.
• Partner directly with Executive Business Partners and leaders to create a positive workplace experience and be a key culture leader in the office.
• Ensure premiere experience for guests and visitors.
• Support and coordinate logistics for onsite meetings and events.
• Monitor office operations, support ticket queue, and resolve questions with comprehensive answers.
• Adhere to operating budget for office support model and day-to-day operations.
• Maintain office supplies, equipment, snacks, and manage vendor relationships to ensure smooth office operations.
• Ensure best practices for physical security, health, and safety.
• Coordinate with IT team in support of new hires, telecom, and videoconferencing, as needed.
• Serve as primary liaison for property management services provided by the landlord.

Skills

Office operations management

C-Suite liaison

Communication

Process improvement

Tools

Brivo

Microsoft 365

ServiceNow

Job description

Anaplan Inc in Miami seeks an Associate Workplace Experience Coordinator to oversee daily operations at the Executive HQ, ensuring a premium, distraction-free environment for the C-suite and visiting leaders. Onsite Monday through Friday at our Global Headquarters.

You will partner with Executive Business Partners, coordinate meetings and events, manage vendor relationships, and support IT and security, delivering a seamless, welcoming workplace that reflects our Winning Culture.