Associate Workplace Experience Coordinator

Anaplan Inc; Miami (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

Anaplan Inc in Miami seeks an Associate Workplace Experience Coordinator to oversee daily operations at the Executive HQ, ensuring a premium, distraction-free environment for the C-suite and visiting leaders. Onsite Monday through Friday at our Global Headquarters.

You will partner with Executive Business Partners, coordinate meetings and events, manage vendor relationships, and support IT and security, delivering a seamless, welcoming workplace that reflects our Winning Culture.

Qualifications

• Proven ability to manage office operations while supporting broader company projects.
• Experience working with C-Suite level stakeholder.
• Strong written and verbal communication skills, with the ability to collaborate effectively with internal teams and external partners.
• Demonstrated experience in improving administrative and operational processes.
• Experience using Brivo or an alternative access control system.
• Experience using Microsoft Suite including Office 365
• Experience using Service Now, or another ticketing system.

Responsibilities

• Direct and optimize daily operations of the Executive HQ to establish a premium, distraction-free environment for the C-suite and visiting leaders.
• Partner directly with Executive Business Partners and leaders to create a positive workplace experience and be a key culture leader in the office.
• Ensure premiere experience for guests and visitors.
• Support and coordinate logistics for onsite meetings and events.
• Monitor office operations, support ticket queue, and resolve questions with comprehensive answers.
• Adhere to operating budget for office support model and day-to-day operations.
• Maintain office supplies, equipment, snacks, and manage vendor relationships to ensure smooth office operations.
• Ensure best practices for physical security, health, and safety.
• Coordinate with IT team in support of new hires, telecom, and videoconferencing, as needed.
• Serve as primary liaison for property management services provided by the landlord.

Skills

Office operations management

C-Suite liaison

Communication

Process improvement

Tools

Brivo

Microsoft 365

ServiceNow

Job description

At Anaplan, we are a team of innovators focused on optimizing business decision-making through our leading AI-infused scenario planning and analysis platform so our customers can outpace their competition and the market.

What unites Anaplanners across teams and geographies is our collective commitment to our customers’ success and to our Winning Culture.

Our customers rank among the who’s who in the Fortune 50. Coca-Cola, LinkedIn, Adobe, LVMH and Bayer are just a few of the 2,400+ global companies who rely on our best-in-class platform.

Our Winning Culture is the engine that drives our teams of innovators. We champion diversity of thought and ideas, we behave like leaders regardless of title, we are committed to achieving ambitious goals, and we love celebratingour wins – big and small.

Supported by operating principles of being strategy-led, values -based and disciplined in execution, you’ll be inspired, connected, developed and rewarded here. Everything that makes you unique is welcome; join us and let’s build what’s next - together!

We are seeking an Associate Workplace Experience Coordinatorto be onsite Monday through Friday in our Miami Global Headquarters office.

Your Impact

Direct and optimize daily operations of the Executive HQ to establish a premium, distraction-free environment for the C-suite and visiting leaders.

Partner directly with Executive Business Partners and leaders to create a positive workplace experience and be a key culture leader in the office.

Ensure premiere experience for guests and visitors.

Support and coordinate logistics for onsite meetings and events.

Monitor office operations, support ticket queue, and resolve questions with comprehensive answers.

Adhere to operating budget for office support model and day-to-day operations.

Maintain office supplies, equipment, snacks, and manage vendor relationships to ensure smooth office operations.

Ensure best practices for physical security, health, and safety.

Coordinate with IT team in support of new hires, telecom, and videoconferencing, as needed.

Serve as primary liaison for property management services provided by the landlord.

Your Qualifications

Proven ability to manage office operations while supporting broader company projects.

Experience working with C-Suite level stakeholder.

Strong written and verbal communication skills, with the ability to collaborate effectively with internal teams and external partners.

Demonstrated experience in improving administrative and operational processes.

Experience using Brivo or an alternative access control system.

Experience using Microsoft Suite including Office 365

Experience using Service Now, or another ticketing system.

Experience working in a hospitality, real estate, property management, or related environment is a plus.

Our Commitment to Diversity, Equity, Inclusionand Belonging (DEIB)

We believe attracting and retaining the best talent and fostering an inclusive culture strengthens our business. DEIB improves our workforce, enhances trust with our partners and customers, and drives business success. Build your career in a place where diversity, equity, inclusion and belonging aren’t just words on paper – this is what drives our innovation, it’s how we connect, and it contributes to what makes us a market leader. We believe in a hiring and working environment where all people are respected and valued, regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect which makes people unique. We hire you for who you are, and we want you to bring your authentic self to work every day!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive equitable benefits and all privileges of employment. Please contact us to request accommodation.