Executive Support & Travel Coordinator

Chevron; Houston (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

Chevron is seeking an Administrative Assistant to provide high-level administrative and operational support to leaders and teams. The role manages competing priorities, coordinates complex schedules and travel, and prepares accurate business documents while serving as a trusted liaison to internal and external stakeholders.

The candidate will handle sensitive information, support special projects, and identify opportunities to improve administrative processes using enterprise tools such as

Qualifications

• High school diploma or equivalent.
• 3+ years of administrative or business support experience.
• Experience supporting leaders or teams in a fast-paced environment.
• Proficiency with Microsoft Office applications (Outlook, Teams, Word, Excel, PowerPoint).
• Strong organizational, time management, and communication skills.
• Ability to exercise sound judgment, prioritize work independently, and manage competing demands.

Responsibilities

• Provide proactive administrative support with independence, initiative, discretion, accuracy, and attention to detail.
• Manage leader calendars, anticipate needs, prioritize requests, and resolve scheduling conflicts across time zones.
• Schedule, coordinate, and support meetings (in-person and virtual), including agendas/materials and logistics.
• Coordinate complex travel logistics (domestic/international) and related communications.
• Track, gather, and reconcile travel and business expenses; prepare expense reports per policy.

Skills

Time management

Communication

Attention to detail

Discretion

Problem solving

Education

High school diploma

Tools

Microsoft Office

iPASS

CTREX

SharePoint

Job description

Chevron is seeking an Administrative Assistant to provide high-level administrative and operational support to leaders and teams. The role manages competing priorities, coordinates complex schedules and travel, and prepares accurate business documents while serving as a trusted liaison to internal and external stakeholders.

The candidate will handle sensitive information, support special projects, and identify opportunities to improve administrative processes using enterprise tools such as