Executive Administrative Assistant to Leaders

Chevron Corp.; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Chevron Corp. is seeking an Administrative Assistant to provide high-level administrative and operational support to leaders and teams. The role involves managing calendars, coordinating travel, preparing documents, and handling confidential information with discretion.

The position requires 3+ years of experience in a fast-paced environment, strong Microsoft Office skills, and excellent organization and communication abilities. Local candidates in the Houston area are preferred for onsite work.

Qualifications

• 3+ years of administrative or business support experience.
• High school diploma or equivalent.
• Proficiency with Microsoft Office applications (Outlook, Teams, Word, Excel, PowerPoint)

Responsibilities

• Provide proactive administrative support with a high degree of independence, initiative, discretion, accuracy, and attention to detail.
• Manage leader calendar(s), anticipate needs, prioritize requests, and resolve scheduling conflicts across multiple stakeholders and time zones.
• Schedule, coordinate, and support meetings (in-person and virtual), including agendas/materials, logistics, room/technology setup, and follow-up actions.
• Coordinate complex travel logistics (domestic/international), including itineraries, visas/passports as needed, and related communications.
• Track, gather, and reconcile travel and business expenses; prepare and submit timely, accurate expense reports in accordance with company policy.
• Prepare, format, and proofread correspondence, reports, presentations, and other documents using Microsoft Office tools and enterprise systems (e.g., iPASS, CTREX, SharePoint as applicable).
• Handle highly sensitive and/or confidential information; maintain strict confidentiality and appropriate records management.
• Represent the leader's office professionally to internal partners and external organizations; route inquiries and connect stakeholders to the right resources.
• Support small projects and special requests, including basic data gathering and simple analysis; track actions to closure.
• Identify opportunities to improve administrative processes; apply best practices and support the broader administrative network.

Skills

Administrative expertise

Communication

Technology proficiency

Calendar and meeting management

Travel and expense management

Confidentiality and judgment

Problem solving

Data accuracy

Detail-oriented

Discreet

Education

High school diploma or equivalent

Tools

Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint)

Job description

Chevron Corp. is seeking an Administrative Assistant to provide high-level administrative and operational support to leaders and teams. The role involves managing calendars, coordinating travel, preparing documents, and handling confidential information with discretion.

The position requires 3+ years of experience in a fast-paced environment, strong Microsoft Office skills, and excellent organization and communication abilities. Local candidates in the Houston area are preferred for onsite work.