Administrative Assistant

Chevron Corp.; Houston (TX); Vor Ort; USD 42.000 - 54.000; Vollzeit

Zusammenfassung

Chevron Corp. is seeking an Administrative Assistant to provide high-level administrative and operational support to leaders and teams. The role involves managing calendars, coordinating travel, preparing documents, and handling confidential information with discretion.

The position requires 3+ years of experience in a fast-paced environment, strong Microsoft Office skills, and excellent organization and communication abilities. Local candidates in the Houston area are preferred for onsite work.

Qualifikationen

• 3+ years of administrative or business support experience.
• High school diploma or equivalent.
• Proficiency with Microsoft Office applications (Outlook, Teams, Word, Excel, PowerPoint)

Aufgaben

• Provide proactive administrative support with a high degree of independence, initiative, discretion, accuracy, and attention to detail.
• Manage leader calendar(s), anticipate needs, prioritize requests, and resolve scheduling conflicts across multiple stakeholders and time zones.
• Schedule, coordinate, and support meetings (in-person and virtual), including agendas/materials, logistics, room/technology setup, and follow-up actions.
• Coordinate complex travel logistics (domestic/international), including itineraries, visas/passports as needed, and related communications.
• Track, gather, and reconcile travel and business expenses; prepare and submit timely, accurate expense reports in accordance with company policy.
• Prepare, format, and proofread correspondence, reports, presentations, and other documents using Microsoft Office tools and enterprise systems (e.g., iPASS, CTREX, SharePoint as applicable).
• Handle highly sensitive and/or confidential information; maintain strict confidentiality and appropriate records management.
• Represent the leader's office professionally to internal partners and external organizations; route inquiries and connect stakeholders to the right resources.
• Support small projects and special requests, including basic data gathering and simple analysis; track actions to closure.
• Identify opportunities to improve administrative processes; apply best practices and support the broader administrative network.

Kenntnisse

Administrative expertise

Communication

Technology proficiency

Calendar and meeting management

Travel and expense management

Confidentiality and judgment

Problem solving

Data accuracy

Detail-oriented

Discreet

Ausbildung

High school diploma or equivalent

Tools

Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint)

Jobbeschreibung

Chevron is accepting online applications for the position Administrative Assistantthrough 11, 6, 2026 at 11:59 p.m. (Central Time Zone).

TheAdministrative Assistantprovides high-level administrative and operational support to leaders and teams,operatingwith professionalism, discretion, and sound judgment. The role manages competing priorities, coordinates complex schedules and travel, preparesaccuratebusiness documents, and serves as a trusted liaison to internal and external stakeholders to enable efficient, effective business operations.

Responsibilities for this position may include but are not limited to:

• Provide proactive administrative support with a high degree of independence, initiative, discretion, accuracy, and attention to detail.

• Manage leader calendar(s),anticipateneeds, prioritize requests, and resolve scheduling conflicts across multiple stakeholders and time zones.

• Schedule, coordinate, and support meetings (in-person and virtual), including agendas/materials,logistics, room/technology setup, and follow-up actions.

• Coordinate complex travellogistics(domestic/international), including itineraries, visas/passports as needed, and related communications.

• Track, gather, and reconcile travel and business expenses; prepare andsubmittimely,accurateexpense reportsin accordance withcompany policy.

• Prepare, format, and proofread correspondence, reports, presentations, and other documents using Microsoft Office tools and enterprise systems (e.g.,iPASS, CTREX, SharePoint as applicable).

• Handlehighly sensitiveand/or confidential information;maintainstrict confidentiality andappropriate records management.

• Represent the leader's office professionally to internal partners and external organizations; route inquiries and connect stakeholders to the right resources.

• Support small projects and special requests, including basic data gathering and simple analysis; track actions to closure.

• Identifyopportunities to improve administrative processes; apply best practices and support the broader administrative network.

Knowledge, Skills & Abilities

• Administrativeexpertise:Strong planning, organization, time management, and follow-through; ability to manage multiple priorities and deadlines.

• Communication:Clear, professional written and verbal communication; strong interpersonal skills and ability to adapt messaging to diverse audiences and levels.

• Technologyproficiency:Advanced working knowledge of Microsoft Outlook, Teams, Word, Excel, and PowerPoint; ability to learn andleverageenterprise tools and workflows (e.g.,iPASS, CTREX, SharePoint).

• Calendar and meeting management:Skilled in complex scheduling, conflict resolution, and coordination across time zones; strong meetinglogisticscapability.

• Travel and expense management:Knowledge of corporate travel processes; ability to organize multi-leg travel and prepareaccurateexpense reports.

• Confidentiality and judgment:Demonstrateddiscretion when handling sensitive information and executive-level matters.

• Problem solving:Proactive approachtoidentifyingissues, developing options, and escalating appropriately;maintainscomposure under pressure.

• Data accuracy:Strong attention to detail; ability tovalidateinformation,maintainrecords, and produce error-free deliverables.

• Detail-oriented:Producesaccuratework products andmaintainsstrong quality control.

• Discreet:Demonstratesintegrity andappropriate handlingof confidential information

Required Qualifications:

• High school diploma or equivalent

• 3+ yearsof administrative or business support experience

• Demonstrated experience supporting leaders or teams in a fast pacedenvironment

• ProficiencywithMicrosoft Office applications(Outlook, Teams, Word, Excel, PowerPoint)

• Strong organizational,time management, and communication skills

• Ability to exercise sound judgment, prioritize work independently, and manage competing demands

Preferred Qualifications:

• Experience supportingmultiple leaders or complex organizations

• Familiarity withWorkday,CTREX, or similar enterprise systems

• Experience coordinating travel and expense reporting in a corporate environment

• Strong customer service mindset and collaborative working style

Relocation Options:

Relocation is not offered for this role. Only local candidates will be considered.

International Considerations:

Expatriate assignments will not be considered.

Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.