Executive Assistant Exploration

Chevron Corp.; Houston (TX); Vor Ort; USD 65.000 - 90.000; Vollzeit

Zusammenfassung

Chevron Corp. in Houston is seeking an Executive Assistant to support the VP with calendar management, travel planning, and communications.

You will coordinate meetings, prepare itineraries, track expenses, and maintain high confidentiality with senior leadership. Success requires 5+ years of administrative experience, advanced MS Office skills, and the ability to write and speak concisely while representing the company professionally.

Qualifikationen

• High School Diploma or equivalent.
• Minimum of 5 years administrative experience.
• Advanced proficiency with Microsoft Office applications, MS Teams, OneNote, CTREX, OneDrive, Excel, PowerPoint, SharePoint, Workplace and Workday.

Aufgaben

• Handles executive assistant responsibilities; manages VP’s calendar in Outlook; coordinates logistics and agendas for meetings, conferences, events, and special functions.
• Coordinates domestic and international travel logistics; prepares detailed itineraries; tracks expenses and compiles reports.
• Monitors email; maintains confidential communications for leaders; writes concisely and professionally.
• Supports Communications; manages priority tasks and quick turnarounds; collaborates with senior leadership and teams.
• Adopts new technology to improve efficiency; handles distribution lists and special projects.

Kenntnisse

Executive support

Calendar management

Travel coordination

Communication

Technology proficiency

Ausbildung

High School Diploma or equivalent

Tools

Microsoft Office

MS Teams

OneNote

SharePoint

OneDrive

Workday

CTREX

Jobbeschreibung

Chevron is accepting online applications for the Executive Assistant Exploration positionthrough November 10 at 11:59 pm.

Responsibilities for this position may include but are not limited to:

• Handles all executive assistant responsibilities. Manages VP’s calendar in Outlook. Coordinates logistics and agendas for meetings, conferences, events, and special functions

Calendar and Travel Management:

• Coordinates domestic and international travel logistics. Prepares detailed itineraries and coordinates agenda and pre-read with appropriate business unit for trips via Teams. Tracks and coordinates business trip requirements (i.e., passport, visas, immunizations, Proforma form, photos, etc.). Tracks and gathers related expenses, compiles expense reports and maintains appropriate documentation.
• Manages pre-read for meetings and travel and places material in appropriate OneDrive folder.

Correspondence/Approvals:

• Monitors incoming email for pre-read and has full access in case required.
• Maintains effective communications with the leaders leadership team when requesting information on behalf of the leader. Uses discretion to assign action items and follows up for completion. Ability to write and speak in a concise and positive manner that creates a good image of the company and the leader.
• Provide support to Communications as appropriate (This includes communication to org, town halls, outlook meetings, etc)
• Makes appropriate, informed decisions regarding priorities and appropriate levels of urgency to situations and events that require quick response or turnaround.

Office Support/Coordination:

• Strong ability to adopt and apply new technology to aid efficiency.
• Manages distribution lists as appropriate.
• Handles special projects as requested.

Point of Contact

• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the VP, including those of a highly confidential, personal, or critical nature
• Manage external relationships with key stakeholders by interacting in a pleasant, friendly and agreeable manner
• Works well with high level executives and executive assistants. Contribute as a team player, collaborate, share best practices and simplify work.

Required Qualifications:

• High School Diploma or equivalent.
• Minimum of 5 years administrative experience.
• Advanced proficiency with Microsoft Office applications, MS Teams, OneNote, CTREX, OneDrive, Excel, PowerPoint, SharePoint, Workplace and Workday.

Relocation Options:

• Relocation will not be considered.

International Considerations:

• Expatriate assignments will not be considered.

Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.