Executive Support & Travel Coordinator

Chevron Corporation; Houston (TX); On-site; USD 40,000 - 58,000; Full time

Job summary

Chevron Corporation is seeking an Administrative Assistant to provide high-level administrative and operational support to leaders and teams in Houston. The role requires professional discretion, ability to juggle competing priorities, and precise document preparation using Microsoft Office and enterprise tools.

You will manage complex schedules, coordinate meetings and travel, and track expenses while ensuring confidentiality and efficiency. Local candidates preferred; relocation not offered.

Qualifications

• High school diploma or equivalent required; 3+ years administrative or business support experience preferred.
• Able to support leaders or teams in a fast-paced environment; professional communication.
• Proficiency with Microsoft Office applications and enterprise tools; strong planning and organizational skills.

Responsibilities

• Provide proactive administrative support with independence and discretion.
• Manage leader calendars across time zones; prioritize requests and resolve scheduling conflicts.
• Schedule and coordinate meetings (in-person and virtual) with agendas and materials.
• Coordinate complex travel logistics (domestic/international) including visas/passports as needed.
• Track expenses; prepare and submit reports per policy.
• Prepare, format, and proofread documents using MS Office and enterprise systems.
• Handle confidential information and represent the leader’s office professionally.
• Support small projects, gather data, and track actions to closure.
• Identify opportunities to improve processes and support admin network.

Skills

Administrative support

Calendar management

Travel coordination

Communication skills

Problem solving

Data accuracy

Discretion

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

iPASS

CTREX

Job description

Chevron Corporation is seeking an Administrative Assistant to provide high-level administrative and operational support to leaders and teams in Houston. The role requires professional discretion, ability to juggle competing priorities, and precise document preparation using Microsoft Office and enterprise tools.

You will manage complex schedules, coordinate meetings and travel, and track expenses while ensuring confidentiality and efficiency. Local candidates preferred; relocation not offered.