Executive Operations Lead — Travel, Calendars & Admin

Chevron Corp.; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Chevron Corp. in Houston seeks a Lead Administrative Assistant to partner with the BAEC Leadership Team and HQ staff, delivering proactive, confidential, high-quality administrative support.

The role requires exceptional organization, anticipation of needs, and seamless day-to-day operations coordination. Responsibilities include calendar management, travel planning (domestic and international), meeting and event coordination, visitor support, collaboration across teams, and office/ facilities

Qualifications

• High School Diploma or equivalent.
• Proficient with Microsoft Office Applications (Excel, Word, Outlook, PowerPoint).
• Proficient with CTREX.
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Proven ability to work independently, effectively manage multiple priorities, and quickly adapt to new business requirements or rapidly changing needs.
• Ability to keep information organized and confidential.

Responsibilities

• Coordinate and optimize executive calendars, meeting logistics, travel arrangements, expense reporting, and virtual collaboration tools to maximize leadership effectiveness.
• Prioritize requests and activities based on business and leadership needs while maintaining flexibility in a dynamic environment.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.
• Coordinate domestic and international travel, including itineraries, transportation, visa support, and related logistics.
• Proactively identify and resolve travel-related issues to ensure seamless execution of leadership travel plans.
• Plan and execute leadership meetings, workshops, events, and site visits, including venue coordination, catering, vendor engagement, contracts, and cost management.
• Coordinate meeting logistics, materials, and technology requirements to ensure professional and efficient execution.
• Ensure a professional and seamless experience for internal and external visitors, including company executives, partners, and government officials.
• Coordinate visitor access, workspace arrangements, meeting logistics, and on-site support as needed.
• Maintain department distribution lists and support administration of Teams, SharePoint, intranet, and other collaboration platforms.
• Develop and maintain effective working relationships with administrative networks, business partners, and support organizations to facilitate efficient execution and problem resolution.
• Partner with Corporate Real Estate (CRE), Information Technology (IT), and other support teams to address office, equipment, facilities, and access-related needs.
• Coordinate office space planning, floor plan updates, workspace setup, and office moves in partnership with CRE.
• Ensure office and event supplies are maintained and available to support business operations.
• Manage departmental purchases and reconcile P-card expenses accurately and within required timelines.
• Monitor expenditures associated with events and services and identify opportunities for cost optimization.
• Coordinate onboarding and offboarding activities, including equipment, SmartBadges, workspace arrangements, and system access.
• Support a positive employee experience through effective coordination and communication.
• Serve as a backup resource for executive administrative support, providing coverage for senior leadership assistants during vacations, absences, or peak workload periods.

Skills

Verbal and written communication

Multi-tasking

Independent work

Confidential information handling

Education

High School Diploma or equivalent

Tools

Microsoft Office

CTREX

Job description

Chevron Corp. in Houston seeks a Lead Administrative Assistant to partner with the BAEC Leadership Team and HQ staff, delivering proactive, confidential, high-quality administrative support.

The role requires exceptional organization, anticipation of needs, and seamless day-to-day operations coordination. Responsibilities include calendar management, travel planning (domestic and international), meeting and event coordination, visitor support, collaboration across teams, and office/ facilities