Executive Assistant to the Head of International Affairs & International Project Coordinator

Chevron Corporation; Washington (District of Columbia); Sur place; USD 92 000 - 137 000; Plein temps

Résumé du poste

Chevron Corporation is seeking an Executive Assistant to the Head of International Affairs & International Project Coordinator in Washington, DC. The role supports the IGA SVP with scheduling, briefing materials, travel logistics, and coordination of executive visits.

The ideal candidate has 2–5 years in senior admin roles, strong MS Office skills, and experience in project coordination and high-level communications.ตำ The position emphasizes confidentiality, discretion, and cross‑border

Qualifications

• Associate’s degree minimum; Bachelor’s preferred.
• 2–5 years in a senior admin role supporting a senior leader and coordinating projects.

Responsabilités

• Schedule internal and external meetings and events with resource planning (Teams or in-person).
• Prepare briefing materials and coordinate travel itineraries and logistics.
• Support executive visits, draft briefing memorandums, and manage confidential information.
• Track expenses, generate TEA reports, and maintain stakeholder engagement records.
• Develop processes to ensure projects meet budget and business criteria.

Connaissances

Senior admin support

Project coordination

Stakeholder engagement

Executive visits support

Event planning

Written communication

MS Office

Formation

Associate degree

Bachelor’s degree preferred

Outils

Microsoft Teams

MS Office Suite

Description du poste

Executive Assistant to the Head of International Affairs & International Project Coordinator

Total Number of Openings 1. Chevron is accepting online applications for the Executive Assistant to the Head of International Affairs & International Project Coordinator position through 11, 11, 2026 at 11:59 p.m. EST.

Key Responsibilities

Schedule internal, external meetings, and business related social events; ensure Teams, or in-person meeting resources are arranged and delivered on time; prepare briefing materials for meetings and events attended; coordinate domestic and international travel itineraries, flight arrangements, and transportation logistics; coordinate of executive visits (including drafting & editing select meeting materials and briefing memorandum); manage of internal tracking processes; assist with compliance requests; workflow and analytical support to the IGA SVP and all the representatives; support the management of logistics for internal & external events.

Detailed Responsibilities

• Provide both administrative assistance and analytical support to the International Government Affairs (IGA) SVP & team – with a focus on all international aspects of our current GA portfolio.
• Proactively anticipate and resolve scheduling or other conflicts as they arise.
• Reviews and screens incoming emails through regular checks, deletions, and filing and highlighting items that require immediate attention; edit and circulate emails; edit and format executive letters and briefing materials.
• Track expenses and prepare TEA reports; answer telephone and take messages; coordinate with Operations Manager on guest management; maintain a trace file for SVP actions; handle confidential information of classified and sensitive materials and always maintain discretion; provide general office support as requested.
• Research, compile and edit information for reports and make recommendations. Prepare drafts from notes.
• Prepare presentations and draft both internal & external correspondence.
• Coordinate executive visits & develop the Briefing Book (including drafting of select meeting materials and briefing memorandums).
• Event/meeting planning coordination including - scheduling, organizing meeting logistics, disseminating meeting minutes, and preparing agendas.
• Manage internal stakeholder engagement tracking processes.
• Track and prepare reports on the key international issues where Chevron has a business presence.
• Enter data into various Chevron Databases for reporting protocols and archiving.
• Research and recommend changes to existing systems and procedures.
• Assist with foreign & U.S. compliance requests - ensure all aspect of FCPA are followed.
• Provide workflow and analytical support to the IGA SVP and all International representatives.
• Coordinate travel plans and meeting activities for IGA team as needed.
• Coordinate conference calls/video teleconferences for IGA team as needed.Provide support and management of logistics for executive/stakeholder engagements in both internal & external events.
• Organize & order supplies for team members with Operations Manager and compile receipts for various charges.
• Set up and maintain distribution lists for IGA SVP and team.
• Independently complete projects by gathering, organizing and summarizing information and preparing documents from general instructions.
• Develop and implement processes to ensure projects meet business criteria; stay on track and on budget; and monitor and measure performance.
• Work closely with regional Corporate Affairs teams to provide assistance in support of our international business objectives.
• Provide critical support in the planning & execution of major external events that involve key stakeholders & senior executives.
• Maintain a strong working knowledge of the team's strategies, tactics, projects under development, and event planning.
• Assist other Operations and IGA team members as necessary.
• The position is integral in fostering group cohesion-alignment, streamlining processes and communication, and tracking International advocacy in Washington DC, in support of Chevron's global business strategies.

Required Qualifications

• Associate’s degree minimal (Bachelor’s degree preferred)
• Minimum 2-5 years in a senior admin role supporting senior leader (Capitol Hill or Executive Branch) and experience in project coordination & management, stakeholder engagement, support for executive visits, and event/travel planning.
• Demonstrated maturity and professionalism with a positive attitude - business professional attire is required daily.
• Enjoy working in a high performing organization with high expectations.
• Demonstrated ability to communicate with executives, government, and foreign officials.
• Strong project and event management experience/skills, attention to detail, and confidentiality.
• Excellent written communication skills to provide high quality briefing support to the IGA team.
• Excellent computer skills with Microsoft Office Suite – Word / Excel / PowerPoint / Outlook / Teams.

Preferred Experience

• time working either federally or internationally, with U.S. Department of State or in the Administration, on the Hill or with a Trade or Business Association in WDC.

Relocation Options

Relocation is not offered for this role. Only local candidates will be considered.

International Considerations

Expatriate assignments will not be considered. Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.

Regulatory Disclosure for US Positions

The compensation and reference to benefits for this role is listed on this posting in compliance with applicable law. Please note that the compensation and benefits listed below are only applicable for U.S. payroll offers. The anticipated salary range for this position is $91,500 – $137,300. The selected candidate’s compensation will be determined based on their skills, experience, and qualifications. Chevron offers competitive compensation and benefits programs which includes, but is not limited to, variable pay, health care coverage, retirement plan, protection coverage, time off and leave programs, training and development opportunities and a range of allowances connected to specific work situations. Details are available at http://hr2.chevron.com/.

U.S. Regulatory notice

Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.

We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at [e-mail]. Chevron participates in E-Verify in certain locations as required by law.

About Chevron

Chevron Corporation is one of the world's leading integrated energy companies. Through its subsidiaries that conduct business worldwide, the company is involved in virtually every facet of the energy industry. Chevron explores for, produces and transports crude oil and natural gas; refines, markets and distributes transportation fuels and lubricants; manufactures and sells petrochemicals and additives; generates power; and develops and deploys technologies that enhance business value in every aspect of the company’s operations. Chevron is based in Houston, Texas. More information about Chevron is available at www.chevron.com.